DROP Investments is a growing and dynamic organization managing multiple companies within a structured family office. As we continue to streamline operations and scale, we need a sharp, detail-oriented, and proactive Office Manager to keep things running smoothly. This role goes beyond keeping things organized—you'll be a core part of our team, ensuring smooth operations while actively contributing to our growth.

The Right Fit:

We're looking for someone who thrives in a fast-paced, ever-changing environment. If you enjoy juggling multiple responsibilities, keeping things running efficiently, and figuring out how to make processes better, this could be a great fit. More than just skills, we need the right personality—someone adaptable, proactive, and ready to roll up their sleeves. This role offers room to grow, take on new challenges, and make a real impact.
This is a wide-ranging role that covers office management, executive support, and bookkeeping. You'll be the go-to person for keeping everything organized, supporting leadership, and ensuring the office runs smoothly. While experience in all areas is great, we're happy to train the right person in company-specific processes.

What We're Looking For:

• 3+ years of experience in office administration, executive support, or bookkeeping.
• Strong ability to manage multiple priorities across leadership support, financial coordination, and office operations.
• Proficiency in QuickBooks and working knowledge of bookkeeping.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and the ability to take initiative in improving processes.
• Excellent communication skills—you'll be interacting with leadership, vendors, and team members regularly.
• Highly organized and proactive—you see what needs to be done and take action.
• Flexible and adaptable—you're comfortable shifting gears and taking on new challenges as the business evolves.
• Comfortable with technology, including Microsoft Office Applications and scheduling tools.
• Comfortable working in a dynamic, fast-paced environment.
• Property management experience is a plus.

Key Responsibilities:

Office Management & Administrative Support

• Keep day-to-day office operations running smoothly.
• Manage vendor relationships, office supplies, equipment, and office organization.
• Respond to inbound email inquiries and ensure timely follow-ups.
• Assist leadership with administrative tasks and help maintain efficiency.
• Act as a bridge between teams, leadership, and external contacts.
• Look for ways to improve processes and make operations more efficient.

Executive Support

• Support leadership with scheduling, travel coordination, and key administrative tasks.
• Assist in preparing reports, presentations, and documentation.
• Handle confidential information with professionalism and discretion.
• Monitor and assist with email and communication management for leadership.

Bookkeeping & Financial Coordination

• Maintain financial records in QuickBooks.
• Reconcile bank accounts and credit card statements to ensure accuracy.
• Process payroll and manage vendor invoices, rent payments, and fund transfers.
• Support leadership with financial reporting and tax-related documentation.

What We Offer:

• Competitive salary based on experience.
• Comprehensive benefits package, including professional development opportunities.
• Exposure to multiple business operations within a growing company.
• A collaborative work environment where initiative is valued.
• An opportunity to grow your role, expand your skill set, and make a real impact.

Application Process:

If you're looking for a role where you can contribute, grow, and take ownership of your work, we'd love to hear from you. If you have experience in office management, executive support, and bookkeeping—and are excited about a varied, hands-on role—apply today!