Position: Communications & Event Coordinator
Employment Type: Full-time, Permanent
Salary: $63,000 a year + Health and Medical Insurance Benefits and RRSP contributions

About Canadian Parents for French, BC & Yukon

Canadian Parents for French is a nationwide, research-informed, volunteer organization
representing thousands of members across Canada. We believe in fostering creative,
empathetic, and adaptive individuals through bilingualism, supporting all learners in
accessing opportunities to learn and use French.

Position Summary

The Communications & Event Coordinator is responsible for developing and maintaining CPF
BC & Yukons communications profile, including website content, social media management,
and e-newsletters. The role also includes planning and executing events such as the annual
AGM & Conference, annual advocacy breakfast, virtual events, and the BC & Yukon Concours
dart oratoire competition.

The Concours dart oratoire is a significant part of the role, requiring focused event
coordination between November and May each year. The coordinator will manage all aspects
of the provincial semi-final event, working closely with schools, volunteers, and participants.
This position reports to the Executive Director of CPF BC & Yukon.
This is a hybrid position, and the coordinator will be expected to commute to Vancouver
during office days as well as other locations as needed.

Roles & Responsibilities

1. Communications (40%)
- Manage CPF BC & Yukons social media accounts, ensuring engaging and informative
content is shared regularly.
- Develop and update website content, ensuring information remains relevant, clear, and
visually appealing.
- Research and prepare monthly Chapter Updates and All-Member communiqus.
- Create materials that outline CPF BC & Yukons position on issues, including fact sheets,
briefing documents, and advocacy resources.
- Copy edit materials to maintain clarity and consistency across all communications.
- Oversee communications for CPF-led initiatives such as the Membership Drive, AGM &
Conference, and Concours dart oratoire.
Event Coordination (30%)

2. - Plan and execute CPF BC & Yukon events, ensuring smooth delivery and high-quality
experiences.
- Organize event logistics such as speakers, special guests, venues, promotional materials, and
entertainment.
- Recruit, train, and manage volunteers for events, ensuring a positive experience.
- Oversee event registrations and develop event schedules.
- Establish and maintain relationships with key partner organizations, sponsors, and
advertisers.
- Conduct post-event evaluations and provide recommendations for future improvements.

3. Concours dart oratoire Coordination (November May) (30%)
- Plan and execute the BC & Yukon semi-final Concours dart oratoire, using the existing
framework and staff advisory support.
- Engage with school districts and schools, providing information and encouraging
participation.
- Recruit, train, and manage volunteer judges, ensuring a well-organized event.
- Act as the primary contact for the event, responding to inquiries in a timely and professional
manner.
- Manage event budget and track financial benchmarks.
- Liaise with key partner organizations, sponsors, and stakeholders to enhance the events
reach and success.
- Troubleshoot and manage any issues that arise on the event day.
- Prepare a post-event report with analysis and recommendations for future improvements.
- Develop a step-by-step guide for event succession planning.

Qualifications & Requirements

- Demonstrated experience in event coordination (e.g., competitions, conferences).
- Excellent time management and communication skills.
- Strong ability to build and maintain productive relationships with stakeholders.
- Proficiency in social media management and content creation.
- Experience managing websites (WordPress experience preferred).
- Demonstrated proficiency in Excel and other administrative tools.
- Experience managing budgets for events and projects.
- Experience with virtual event management is an asset.
- Proficiency in French is an asset but not required.
- Submission of references is required upon request.

Work Environment

This position is hybrid, and the coordinator will be expected to commute to Vancouver during
office days as well as other locations as needed. Some evening or weekend work may be
required to accommodate event schedules.

Application Process:

Interested candidates should submit their resume and cover letter to [email protected]
by 5pm Pacific Time on Friday, March 7.

CANADIAN PARENTS FOR FRENCH BC & YUKON BRANCH
227c-1555 West 7th Avenue, Vancouver BC, V6J 1S1
Tel: 778.329.9115 Toll Free: 1.800.665.1222 Email: [email protected] Web: cpf.bc.ca