Join a Dynamic Organization as the Executive Assistant to the CEO in a Period of Transformation!

This is a unique opportunity to play a pivotal role in an organization undergoing transformation. The CEO is navigating a period of change, and we need an experienced professional who can help manage complexity and ensure smooth executive operations.

About us:

The Human Resources Professionals Association (HRPA) supports over 25,000 HR professionals and students across Ontario, equipping them with the tools, skills, and knowledge to lead their organizations into the future. By fostering the development of human potential in the workplace, HRPA helps individuals and organizations thrive in a rapidly changing world of work. Guided by our values, we create inclusive spaces that reflect our commitment to Inclusion, Diversity, Equity, and Accessibility (IDEA) principles.

As we embark on an exciting new strategy and vision, we are seeking a highly skilled and motivated Executive Assistant to the CEO to join our team!

Key Responsibilities:

Reporting to the Chief of Staff, the Executive Assistant (EA) is a strategic partner to the CEO, ensuring their time and priorities are managed efficiently. The EA plays a crucial role in optimizing workflow, managing relationships, and enhancing the effectiveness of the executive leadership team. This is a fast-paced, highly visible position that requires exceptional judgment, discretion, and organizational skills.

Calendar & Time Management: The EA will oversee the CEO's complex calendar, ensuring alignment with priorities. They will track meetings, manage scheduling changes, and maintain key relationship tracking to optimize the CEO's time.

Executive Administration & Communications: Acting as the CEO's liaison, the EA will coordinate internal and external communications, prepare materials, manage the inbox, and handle expense reconciliation while maintaining key documents.

Executive Leadership Team (ELT) & Board Support: The EA will schedule ELT meetings, assist with materials, capture action items, and direct inquiries to the Chief of Staff to support efficient workflow and operations.

Travel & Event Coordination: The EA will coordinate travel, accommodations, and logistics for the CEO, ELT, and Board, while supporting event planning and networking opportunities.

Qualifications We're Excited About:
Education: Encourage completed a post-secondary diploma or degree but not required.

Experience:

• A seasoned Executive Assistant with 8+ years of experience supporting C-suite executives, particularly CEOs.

• Experienced in high-change environments; association or entrepreneurial experience is a plus.

Skills & Capabilities:

• Highly organized, detail-oriented, and proactive in anticipating needs and solving problems.

• A strong communicator with exceptional written and verbal skills.

• Adept at managing relationships with senior leaders, board members, and external partners.

• Tech-savvy with advanced proficiency in Microsoft Office (Word, Outlook, PowerPoint, Excel) and other executive support tools.

• Skilled at handling sensitive and confidential information with discretion and professionalism.

• Able to balance assertiveness with warmth, serving as an ambassador for the CEO and HRPA.
  

What's in it for you? This is an exciting time to be part of HRPA as we navigate transformation and growth. The CEO is leading the organization through change, and this role is critical in ensuring their success. As Executive Assistant, you will not only support leadership but also play an integral part in shaping the future of HRPA.

Ready to take the leap? If you thrive in dynamic environments and excel at managing complexity, we want to hear from you! Submit your application by applying below. Together, let's inspire, engage, and deliver the “wow” factor.

Location: Toronto, hybrid (in-office 2-days per week)
Type: Full-Time
Target Salary: $70,000 - $90,000

Apply now and let's create something amazing together! ✨

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the company will provide accommodation throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the HR Department of the nature of any accommodation(s) to ensure your equal participation.

Disclaimer: Certain content was generated with the assistance of AI.

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