Posting closes: December 27, 2024 at 4:00 pm MST.

Employment Status: Full-time, temporary (1-year contract)

Compensation: $46,364.00 - $57,955.00

Servus is growing! We are currently looking for a Corporate Services Administrator I at our Parkland Square Branch.

Servus Credit Union is Alberta's largest member-owned credit union, known for building strong, resilient communities by helping our members feel good about their money. One of Canada's Best Managed Companies for 20 consecutive years and ranked as one of the top banks in Canada on Forbes World's Best Banks list for two years in a row, we are a team of smart, gutsy, and driven individuals.

Reporting to the Team Lead Corporate Services Administrator, your primary goal is to deliver personalized service to our departments at Servus.

More specifically, the scope of your responsibilities will include, but are not limited to:

Front Desk

• Act as receptionist; greeting guests, notifying respective employees that their guest has arrived.
• Book meetings and minutes support.
• Assist with Corporate vehicle bookings (organization wide).
• Arrange corporate vehicle maintenance.
• Complete general administration such as spreadsheet development, project plan updates, etc.
• Maintain lost & found area for the building
• Order name tags and name plate inserts as requested
• Assist with training visitor logs
• Accompany guests/external vendors around the building as requested
• In addition to the general support to the Corporate Services team, this position will also provide the following specific and on-going support to the following areas as coordinated through the Team Lead Corporate Services Administrator:

Facilities Service Requests

• Ensure all requests for service are acknowledged, prioritized, course of action identified and communicated to clients in a timely manner.
• Coordinate installation of service requests by all branches and admin building staff via the IT help desk software program (ITSM).
• Maintain ITSM where required.
• Complete monthly reporting of ITSM assignments.

Facilities File Maintenance & Accounting

• Assist in the maintenance of accurate information within the province wide property data base, including correspondence, diagrams, floor plans, pictures.
• Assist in the creation and maintenance of a complete furniture inventory.
• Coordinate receipt, and cost center coding of all property invoices.
• Extract summary information as requested for analyzing purposes, including project costs compared to capital budget.

Corporate Business Services

• Assist with the maintenance of contracts as requested by Corporate Business Services.
• Attend and take minutes at various meetings as requested
• Book meetings and event's as requested
• Assist on projects as assigned
• Complete parking wait lists, assignments and supply taxable benefit details to HR

Procurement

• Assist with the administration of invoices when requested by Procurement.
• Assist with the setup of new projects, processes and Strategic Vendors when requested.

Logistics

• Assist with courier bags
• Order and maintain supplies for the breakroom in Red Deer location.
• Coverage when requested for the EA's in the Red Deer location

Corporate Security

• Administer the keys within the Servus Corporate Centre, Atrium and Red Deer Regional Office.
• Provide support through record searches when required.
• Complete security photos for SCC
• Assist with invoice coding and tracking

Requirements

To qualify, you will need at least 1-2 years of front office or reception experience and your High School diploma.

Although not required, the following education/certificates are valuable assets:

• Intermediate to advanced skills using Microsoft Office Suite
• Additional relevant coursework (examples: office technology, file management, document formatting)
• Diploma or Undergraduate Degree in Business Administration (or relevant studies)

Most importantly, we are looking for candidates with enthusiastic energy, impeccable communication skills, and who are effortless in building rapport with our members and staff. If you are a positive, organized, and detail-oriented individual looking for a long-term career growth, then we encourage you to apply!

Benefits

Working for Servus has outstanding benefits. In addition to standard benefits like health and wellness, vacation and retirement savings programs, we also provide other important benefits such as:

• Training & Development Opportunities
• Career Advancement Potential
• Flexible work options
• Competitive Compensation including performance-based incentive pay
• Meaningful work towards individual and corporate goals
• Opportunities to get involved and give back through an employee volunteer program

For information about these benefits and more, click here.

At Servus, our employees are also members. This means you'll have all the benefits of being a member of the credit union including profit sharing, voting for the board of directors, and all of the services we provide … with a few additional perks!

What happens next?

Only those applicants selected for an interview will be contacted. Should you require any accommodations during the hiring process, please advise us at that time.

Discover a sense of belonging amongst a team of unique, authentic individuals working together to reimagine financial fitness. We value and celebrate the richness that diverse backgrounds and experiences bring to our community. Your skills, passion, and curiosity may find a sense of belonging at Servus, so even if you don't check every box we encourage you to apply!

#indh