The Payroll and Benefits Administrator is responsible for the administration of the payroll and benefits program for all employees, including Municipal Union and Non-union employees, as well as Library Board employees. This position is responsible for the end-to-end process of preparing and processing payrolls from time sheets to T4's while interpreting and complying with government regulations, Municipal policies, and collective agreements. This position is accountable for reconciling general ledger accounts and the payment of statutory remittance and other payroll withholdings.

Compensation

35 hours per week, $67,006 - $78,387 per annum (plus market compensation adjustment in 2025)

Benefits and Perks

• Employer paid Group Health, Dental and Life Insurance after three months of employment
• OMERS Pension Plan from the date of hire
• Professional Development and Skill Based Training Opportunities
• Alternate Work Arrangements
• Wellness, Social and Staff Ambassador Committees
• Employee and Family Assistance Plan
• Perks and Savings Partnerships

Qualifications

• Completion of Community College in Accounting/Payroll or National Payroll Institute - Payroll Compliance Practitioner.
• Four (4) to five (5) years' experience in Payroll, Benefits and Pension Administration, preferably in a Municipal environment.
• Knowledge of related payroll/benefits requirements under Canada Revenue Agency, WSIB, Employer Health Tax, Employment Insurance.
• Aptitude for financial calculations
• Knowledge of ADP Workforce Now is a strong asset
• Knowledge of Great Plains is a strong asset

Responsibilities

• Generate bi-weekly and monthly payroll by keying in or downloading employee hours, calculating adjustments, top-ups, retroactive pay, termination entitlements, garnishees, and taxable benefits within guidelines of collective agreements, non-union policies, and government regulations.
• Maintain the payroll system and standard operating procedures by updating tables and employee master files, creating new payroll codes and reports, and completing testing as necessary.
• Produce annual T4's, OMERS Administration, and annual pension report (Form 119) by reconciling earnings and deductions, calculating service for part time employees, processing forms for enrollment throughout the year, and completing terminations and absences.
• Recording bank entitlements, completing tracking of all time-off paid and unpaid, determining new entitlements, and tracking absence hours.
• Responsible for benefit administration and payment of benefit premiums. Reconcile monthly billings and process payments; reconcile associated general ledger accounts; update benefit system with enrollments, terminations, and changes in coverage; and interact with benefit carrier in resolving problems.
• Process remittances to Revenue Canada, WSIB, OMERS, and various unions.
• Respond to enquiries from employees, managers, and external customers.
• Organize, maintain, and update employee personnel documentation and files while ensuring confidentiality monitoring and compliance with TOMRMS, Revenue Canada, Ministry of Finance, and other.
• Review employees time sheets for compliance with Municipal policies and collective agreements.
• Administers disability management by monitoring absences; manage procedural/documentation requirements related to claims under short term disability, long term disability or Workplace Safety Insurance; administer payments, and OMERS amounts.
• Complete year-end requirements by reconciling accounts, following up on outstanding documentation/payments or discrepancies, ensuring all information has been accurately entered/coded, preparing journal entries for finance department and auditors, reconciling general ledger accounts, and preparing working papers for auditors.
• Assist with budget preparation through the provision of information regarding payroll and benefits and forecasting.
• Support costing and other analysis required as part of collective agreement negotiations and compensation updates.
• Process termination/severance payments and prepare records of employment. Maintain working knowledge of the Employment Standards Act (ESA) to assist in review of severance packages.
• Manage the Actuarial process providing documentation and acting as liaison with the third-party actuarial firm.
• Support continuous improvement and identify appropriate changes to policy and procedures to implement best practices.
• Adhere to high standards of ethical behaviour and demonstrate their understanding that their personal actions impact the public's perception of the Municipality.
• Perform other duties as assigned by the Manager, Finance or designate.

Submit an Application

Please submit your cover letter and resume online at Careers - Municipality of Port Hope by Thursday January 2, 2025. Interviews may be scheduled in advance of the closing date.
Recruitment Process

The Municipality of Port Hope is a progressive employer who believes a diverse and inclusive workplace strengthens the team and fosters an environment where everyone feels as though they belong and their dignity, beliefs and identity are respected.

We are committed to creating and sustaining an environment that provides a supportive workplace and equal opportunity for all employees. Accommodations can be requested throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act.

Applications will be reviewed, and interviews may be scheduled prior to the job posting closing date. All applicants will receive an automated email confirming the submission of their application, but only those candidates selected for an interview will be further contacted by Human Resources.

Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and the Municipal Act, as amended.

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