Corporate Law Clerk

Mazzeo Law is a boutique law firm located in Vaughan, ON, voted Top Choice Real Estate Law Firm in 2022, 2023 and 2024, and recognized by Best Lawyers in 2022.Our areas of expertise are focused mostly in helping the community resolve their legal issues which often encompasses Family Law, Real Estate Law, Corporate Law and Wills and Estates.

We are currently seeking a confident, experienced and hands on Law Clerk that is able to apply their strong corporate law background to the overall carriage of the Principal Lawyer and Partners corporate files. Experience in Wills & Estates is considered an asset. Mazzeo Law offers a true team environment and a competitive compensation and benefits package with an opportunity to enhance skills and knowledge in a fast-paced environment.

Role and Responsibilities

• Assist and complete a variety of legal administrative duties in Corporate law;
• Provide Lawyer with regular updates on the status of files;
• Manage physical and electronic client files in accordance with firm policies and procedures;

• Organize and maintain minute books, prepare annual resolutions and file annual returns
• Prepare and file articles of incorporations, amendment and other corporate registrations and filings
• Conduct minute books reviews and prepare remedial resolutions
• Support in larger transactions by maintaining closing agendas and drafting agreements and closing documents
• Conduct corporate and security searches
• Prepare corporate documents, such as director/member resolutions, by-laws, incorporations, amalgamations, dissolutions, articles of amendments, etc.
• Provide support on all aspects of corporate transactions including small business acquisitions, corporate reorganizations, corporate freezes, financings, and general corporate work, including minute book review and maintenance, due diligence and reporting, etc.
• Drafting agreements including shareholder agreements, share purchase agreements, annual meeting documents, annual filings and amendments, etc.
• Draft wills and estates documents (e.g. wills, powers of attorney and applications for a certificate of appointment of estate trustee);
• Participate in Will signing meetings and other meetings to sign documents with clients in the office;
• General administrative duties, including but not limited to docketing own time
• Meet with clients to sign various documents;

• Schedule/Organize client meetings, counsel discussions, etc.;
• Photocopy, scan and bind documents as required;

• Perform review and summarize corporate searches;

• Attending to PPSA registrations, etc;

• Work closely with other parties involved in transactions, such as lawyers, clients and accountants. This includes coordination of closing activities and ensuring the necessary documents are properly recorded and filed;
• Maintain up-to-date knowledge of Corporate laws and regulations, ensuring all transactions adhere to these guidelines.

• Ensure all client information is strictly confidential, adhering to all privacy laws and regulations.
• Obtain testimonials from clients once the file has settled; and
• Assist Lawyer in any other requests as required.

Qualifications And Education Requirements

• Minimum 3 years experience as a Corporate Law Clerk (experience as an estates clerk an asset;
• Law Clerk Diploma;
• Experience with Appara, Microsoft Office, Adobe, Docusign and Cosmolex,
• Experience working in an office environment

Preferred Skills

• Ability to work under pressure and multi-task in a fast-paced environment;
• Very organized with excellent time management skills;
• High attention to detail;
• Excellent problem-solving skills;
• Computer savvy and a strong ability to learn new skills quickly;

• Work well independently as well as part of a team;
• Manage a corporate file from start to finish with minimal supervision;
• Punctual, reliable and responsible;
• Excellent interpersonal skills;
• Excellent communication skills; and
• Strong work ethic.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.