We are looking for an organized and reliable Accounts Receivable – Administrative Assistant to support our team with essential administrative tasks. The Accounts Receivable – Administrative Assistant will assist with data entry, billing support, and maintaining accurate financial records.

Key Responsibilities:

• Administrative and Customer Service:

1. Provide administrative support to management.
2. Tend to project based work at management's request.
3. Input and facilitate information transfer to new software system.
4. Maintain organized files and records of invoices, receipts, and correspondence.
5. Contact customers as needed to inform them of delays and communicate revised timelines.
6. Ensure accuracy of date and time of rental equipment.
7. Return customer calls and respond to customer complaints with the highest level of professionalism.
8. Assist the Dispatcher with planning, prioritizing, and distributing routes for drivers

• Accounts Receivable:

1. Assist in preparing and sending invoices, ensuring all details are correct.
2. Update billing systems with customer information and account status.
3. Help respond to basic client inquiries related to invoices and payment terms.
4. Conduct account receivable and collection calls.
5. Code supplier invoices
6. Support in reconciling accounts by cross-referencing payments and records.

This is a full time position from Monday-Friday. Pay will start at $20 per hour.

Requirements

• 1+ years in an administrative or accounts receivable support role is preferred.
• High school diploma or equivalent required; some college coursework in accounting is a plus.
• Strong knowledge of Microsoft Office and comfortable learning new software systems.
• Strong attention to detail and organizational abilities.
• Good communication skills for assisting clients and team members.
• Comfortable making collection calls and a willingness to learn.

Benefits

• Casual dress
• Company events
• Dental care
• On-site parking
• Vision care