The Arcticom Group, a leading group of mechanical services and HVACR companies in North America, is seeking an experienced Accounts Payable Specialist to join our team in Burnaby, Canada. In this role, you will be responsible for electronic payments, paperless processes as we continue to evolve and grow and also continues improvement. As an Accounts Payable Specialist, you will play a crucial role in ensuring accurate and timely processing of invoices, maintaining records, and resolving billing discrepancies. The ideal candidate will possess a strong attention to detail, excellent numerical skills, and the ability to thrive in a fast-paced environment.

Accounts Payable Specialist

• Maintain up-to-date records of invoices and vendor information in the AP module.
• Verify the accuracy of invoice and promptly resolve any discrepancies or errors before issuing payments.
• Manage the accounts payable process, including matching invoices with Pos, enter invoice on GP, and check documentation.
• Perform regular reconciliations of accounts payable transactions to ensure accuracy and completeness.
• Respond to vendor inquiries regarding payment status, invoice issues, or payment options in a professional and timely manner.
• Process expense reimbursements accurately and in a timely manner.
• Support the development and implementation of accounts payable policies, procedures, and regulations to ensure compliance and optimize efficiency.
• Collaborate with internal teams, such as Parts, Dispatch, Project Mangers, to gather necessary information for payment processing.
• Implement changes and process enhancements to streamline workflows, reduce errors, and improve overall efficiency.
• Assist in month-end and year-end closing activities.
• Proactively identify opportunities for process improvement and contribute to the development and implementation of improvement initiatives.

The ideal Accounts Payable Specialist will have

• 3 Years of experience as an Accounts Payable Clerk or in a similar role.
• Strong computer skills, including Microsoft Office, and ability to quickly learn new software.
• Strong problem-solving skills with excellent attention to detail.
• Highly organized, with an ability to manage multiple tasks, set priorities, and meet deadlines.
• Knowledge of basic accounting principles.
• Effective communication skills to interact with customers and internal team members.

Nice to have

• Experience with paperless environment

N.B. You may be assigned additional and/or different duties to meet the Company's business requirements.