Position Summary

Amacon is looking for a dedicated and clever problem solver for the role of private Personal Assistant to support the personal life and basic day to day operations of the home of one of the Owners. This person will provide high-level support by delivering personal administration. This position ensures home and lifestyle operations run smoothly in addition to a variety of tasks that differentiate daily. This position is an on-site position located in the Owner's home.

Position Responsibilities

Lifestyle & Hands-On Tasks

• Assist with management of household personnel i.e. nannies, private chefs, and housekeepers
  • Oversee vacation coordination, liaising questions and information between Owner and staff
  • Must be on call and available in the Owner's absence
• Schedule home maintenance and repair work
• Run personal errands such as dry-cleaning, car fuel and maintenance, post office runs, and other tasks as needed
• Assist in care for two cats, including food & litter order & pick up, veterinary and grooming appointments
• Drive children and staff to commitments from time to time
• Shop for clothes, gifts, supplies and additional requested items
• Complete household and organizational projects
• Various other duties and responsibilities as assigned

Administrative Tasks

• Assist with correspondence through email and telephone calls
• Manage personal office, including stocking office supplies, filing and organization
• Manage the Owner and family's calendar
  • Keep a list of current appointments and any updates as they change
• Support the Owner by monitoring school communications and notices, including special events, parent teacher conferences, field trips, etc.
• Schedule and manage booking and coordination of children extracurricular activities
• Organize restaurant and event reservations
• Coordinate event planning for birthdays, holidays, festivities and celebrations
• Organize travel arrangements for the family, including booking flights, accommodations, and creating itineraries

Experience & Qualifications

• Education: University degree or diploma would be an asset
• Experience: 3-5 years of personal assistant experience
• We are looking for someone who is:
  • Honest,
  • Trustworthy,
  • Flexible,
  • Diplomatic,
  • Tactful; and
  • Discrete

• Flexibility is mandatory as task urgencies vary, and flexibility, in rare occasions, on work scheduling is appreciated
• Ability to take initiative and anticipate needs
• Strong organizational and problem-solving skills
• Able to produce accurate and high caliber work
• Ability to work independently with minimal direction and respond effectively to issues that arise
• Exceptional interpersonal skills
• Able to effectively collaborate with and develop/sustain cooperative working relationships with household personnel, vendors, and contractors
• Ability to act with integrity, professionalism, and confidentiality
• Demonstrated commitment to privacy and ethical conduct

• Resourceful mindset with attention to detail and high-quality standards
• Ability to audit own work for accuracy and completeness

• Ability to work effectively across time zones

• Excellent time management skills with a proven ability to meet deadlines and work under pressure
• Excellent written communication skills: advanced proficiency in spelling, punctuation and grammar
• Must have a valid BC driver's license, a clean driver's abstract, and access to a reliable vehicle
• Computer Skills: Excellent knowledge of the Microsoft Office Suite

Please apply through amacon.com via the link provided: https://amacon.bamboohr.com/careers/397

Thank you for your interest; due to the volume of applications, only short-listed applicants will be contacted. No phone calls, please.