Position overview

The Office Manager will be responsible for ensuring the smooth operation of daily office activities and managing administrative tasks to support team efficiency. This role includes overseeing office resources, coordinating with vendors, and fostering a welcoming, organized, and productive work environment for employees and visitors alike. The ideal candidate is proactive, detail-oriented, and capable of managing multiple responsibilities with a high level of professionalism.

Duties and responsibilities include but not limited to:

Office Administration& Organization

• Handle incoming and outgoing correspondence, including emails, phone calls, mail and shipping.

• General administrative support to various departments.

• Assisting in managing the Office Budget.

• Work closely with IT to ensure meeting rooms are ready for meetings.

• Manage inventory for office supplies, furniture, and equipment, placing orders as necessary.

• Develop and implement office policies and procedures to improve efficiency.

• As a member of the JHSC, ensure the office maintains compliance and identify improvement areas.

• Other administrative duties as needed.

Vendor & Resource Management

• Act as the primary point of contact for office vendors (e.g. cleaning services, Shred-It).

• Negotiate and manage contracts to secure cost-effective agreements with office service providers.

• Coordinate with facilities management on repairs, maintenance, and other building-related issues.

Team Support & Event Coordination

• Plan and organize office events, team-building activities, and company meetings.

• Be a member of the culture committee, The Eunity Crew, creating events and volunteering initiatives.

• Support employee onboarding by setting up workstations, coordinating equipment, and preparing welcome materials.

• Facilitate communication within the office by managing information distribution and notices.

Qualifications

• A post-secondary diploma, or equivalent.

• 3+ years of related experience as an Administrative Assistant, Office Coordinator, Office Manager, or in a similar role.

• Full proficiency in MS Office (Word/Excel/PowerPoint).

• Previous experience with Concur, Jira, and Adobe an asset.

• Strong attention to detail and problem-solving ability.

• Time management skills and the ability to multitask and prioritize work.

• Ability to work independently and handle changing needs.

• Enjoy working in a fast-paced environment.

• Able to lift at least 50 lbs.

• The ability to be in the Oakville office 3 days a week (additional days as needed).

What It's Like to Work at Euna Solutions
At Euna Solutions, we carefully foster a work environment where employees have a safe space for creative and intellectual freedom, and the opportunity to work cross-functionally. We offer a dynamic environment with considerable opportunity for professional growth and advancement.

Here are some of the perks that Euna employees enjoy:

Competitive wages
We pay competitive wages and salaries, and we only expect an honest 40-hour week for it.

️♀️ Wellness days
What's better than a long weekend? An extra-long weekend! Twice a year, Euna employees enjoy an extra day on top of the long weekend! An extra day to decompress and spend time doing the things you love.

Community Engagement Committee
At Euna, we know how important it is to give back. Our community engagement committee looks for ways to give back to our local communities through time, gifts and skills.

Flexible time and remote work
We understand that what a workday looks like differs by employee and the role requirements. Through our interview process we'll work with you to ensure it's a fit for you and the specific role you're interested in.

Benefits
Ask us for a copy of our health and dental benefits!

Culture committee
Celebrate at every occasion with the culture team! They make sure that our team's culture is bustling with frequent fun events for holidays and special occasions, as well as for miscellaneous fun.

About Euna Solutions

Euna Solutions® is a leading provider of purpose-built, cloud-based solutions that power critical administrative functions and financial operations for the public sector. Euna Solutions offers trusted, easy-to-use solutions for procurement, payments, grant management, budgeting, permitting, and special education administration that are trusted to increase operational efficiency, transparency, collaboration, and compliance. Working with more than 3,000 government and public sector organizations across North America, Euna Solutions strives to build trust and enable transparency in our communities. Euna Solutions is recognized on Government Technology's GovTech 100 list, an annual list of the top 100 companies focused on, making a difference in and selling to state and local government agencies across the U.S. To learn more, visit www.eunasolutions.com.

Please visit our website: https://eunasolutions.com/careers/ and check out our LinkedIn Pages https://www.linkedin.com/company/eunasolutions/  

We believe in embracing new perspectives and optimizing impact. If you have relatable experience and relevant transferrable skills but feel you may be missing a few of the requirements, we encourage you to apply! We recognize that people have unique career journeys and if you're excited about this role and know you can bring something great to the team, then we want to hear from you. Please know Euna Solutions is committed to providing a comfortable and accessible interview process for every candidate. If there are any accommodations our team can make throughout our hiring process (big or small), please let us know.

For any inquiries or requests regarding accessibility at Euna Solutions, please email [email protected] or call our office at 1.877.707.7755. Upon request, appropriate accessible formats or arrangements will be provided as soon as practicable.