Job Title: Office Administrator

Location: ACMT Head Office, 4656 99 St NW, Edmonton, AB T6E 5H5

Position Overview:

The Office Administrator plays a vital role in ensuring the smooth operation of our administrative processes. Working closely with the Director of Education, Academic Director, Finance Manager, and Clinic Manager, this position supports a wide range of administrative functions. The ideal candidate is highly organized, detail-oriented, and able to manage multiple tasks with professionalism and efficiency.

Key Responsibilities:

• Administrative Support: Collaborate with the leadership team to streamline administrative processes, ensuring all tasks are completed accurately and efficiently.
• Documentation Management: Organize and manage credit card receipts for the leadership team and ensure all instructor documentation is accurately received, filed, and maintained.
• Client and Student Coordination: Provide guidance to clinic clients, manage student shift changes, book treatments, and coordinate the administration and booking of board examination trips.
• Communication and Correspondence: Answer phone calls, handle physical mail, and prepare and disseminate Continued Education Instructor Letters. Assist with meeting minutes and other communications as needed.
• Financial Processing: Assist in processing credit card payments, recording deposit slips, and delivering remittance notices for vendor payments.
• Travel and Event Coordination: Book travel for instructors, coordinate campus bookings for external renters, and assist in the preparation of campus visits, trade shows, and virtual open houses.
• Data and Reporting: Compile and disseminate surveys to instructors, students, and stakeholders, support the creation of attendance reports for both virtual and in-person classes, and assist with data entry, branding, and formatting for the management team.
• Confidentiality: Handle all received information with the utmost confidentiality and care.
• Supply Management: Work with the Facilities and Procurement department to coordinate student and faculty supply shipments, and manage office inventory, including clerical supplies.
• General Office Duties: Perform general office work, liaise with and support other staff members, and take on additional tasks as needed to ensure the smooth operation of the office.

Qualifications:

• Proven experience in an administrative role, with strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in office software and tools (e.g., Microsoft Office Suite).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience in financial processing and event coordination is an asset.
• Strong attention to detail and a proactive approach to problem-solving.

Working Conditions:

• Office environment with some travel required for campus visits and events.
• Ability to manage multiple tasks and priorities in a fast-paced setting.

Why Join Us:

• Be part of a dynamic team dedicated to supporting educational excellence.
• Engage in a role that offers variety and the opportunity to make a meaningful impact.

Application Process:

• Please submit your resume and a cover letter detailing your relevant experience