Office Coordinator

The Gathering Place Main Office

Permanent Full-time

About Us

Our mission is to create and sustain an inclusive safe and compassionate community where people who are underserved, at risk or in need, receive nourishment, health and social support, housing, and respite from discrimination, loneliness, and exclusion.

Our vision: Kindness wanted, kindness shared, a community where kindness flows in abundance.

The Position

We are seeking a highly organized and proactive Office Coordinator to manage the day-to-day operations of our office with efficiency and attention to detail. In this role, you will ensure seamless administrative functions, supporting a collaborative team environment.

The ideal candidate will demonstrate leadership skills, maintain effective communication with internal and external stakeholders, and oversee a variety of operational tasks to ensure smooth office workflow. Multitasking, time management, and a commitment to service excellence are essential to succeed in this role.

Job Responsibilities

• Report directly to the Executive Director and be readily available to assist them with anything they require
• Work with the Manager of Partnerships and Fund Development, as well as the Volunteer Coordinator, on a regular basis regarding corporate partnerships and donations.
• Interact with Guests of The Gathering Place by phone and directing their calls to the appropriate
• Interact with donors both in person and by
• Responsible for submitting all monetary donations into the necessary software, issuing official tax receipts, as well as thank you
• Responsible for preparing all deposit sheets, coding all accounts payable invoices, and reconciling the monthly Visa
• Responsible for preparing deposits and maintaining petty cash
• Interact with the external accountant on a weekly basis, as well as the external auditor for the yearly
• Responsible for picking up mail, date stamping, and delivering items to the correct departments.
• Responsible for ordering all office supplies for each

Key Qualifications:

Education & Experience

• Diploma in accounting or administrative assistant

Skills:

• Excellent time management skills and ability to multi-task and prioritize responsibilities and deadlines
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Strong relationship building skills

What You Can Expect:

A competitive salary, health and dental, long term disability insurance, life insurance, matching RRSP plan, sick leave, and three weeks paid vacation.

Closing Date: November 20, 2024