The Fort St. John Association for Community Living has been supporting individuals with developmental disabilities and complex needs for over 60 years. We are committed to a positive work environment where employees feel engaged and supported.

Job Summary:
The Facilities Coordinator is responsible for overseeing and coordinating the maintenance, repair, and improvement of all FSJACL properties, including administrative buildings, community centres, and supported homes. This role ensures that all facilities are safe, functional, clean, and well-maintained, enabling FSJACL to provide a comfortable and secure environment for staff and individuals served. The facilities Coordinator will manage relationships with contractors, vendors, and suppliers while coordinating and directly facilitating repairs and preventative maintenance tasks.
This is an excluded position and is covered by the non-union compensation guidelines.
Key Duties and Responsibilities:
Facility Maintenance & Repair

• Conduct quarterly inspections of all FSJACL buildings and homes to ensure facilities are clean, safe, and in good working order.
• Coordinate and oversee maintenance, including HVAC, electrical, plumbing, and other systems.
• Schedule and complete repairs and small construction projects, ensuring minimal disruption to operations.
• Perform minor repairs (e.g., carpentry, plumbing, painting, etc)
• Perform weekly required cleaning in administrative and community centre facilities.
• Investigate and address any calls for repairs.
• Coordinate the entry and exit of scheduled user groups for the Community Center. Monitor and manage space utilization to prevent scheduling conflicts or overlapping between groups, maintaining a safe and organized environment.
• Collaborate monthly with the Occupational Health & Safety Chair to review and address facilities maintenance identified in OH&S meetings.

Preventative Maintenance & Improvement Planning

• Develop and implement a preventative maintenance plan, scheduling regular servicing for facility systems and equipment.
• Identify and propose improvement projects to enhance the safety, efficiency, or comfort of FSJACL facilities.
• Create and propose project budgets and timelines for approved improvement projects and coordinate their completion.
• Provide regular monthly updates and reports on work completed and communicate with the leadership team regularly on progress of projects.

Vendor & Contractor Management

• Manage relationships with external contractors, vendors, and suppliers for facility-related services.
• Obtain quotes and negotiate contracts for services and projects.
• Ensure that all contractors follow safety guidelines, and that work is completed according to FSJACL standards and timelines.

Health, Accessibility, Safety & Compliance

• Ensure that all facilities comply with local building codes, fire regulations, and health and safety standards.
• Maintain and monitor health and safety equipment such as fire extinguishers, alarms, tracking, lifts, tubs, and emergency lighting.
• Prioritize projects to increase accessibility within FSJACL facilities.
• Engage in education and certifications to improve accessibility for individuals supported.
• Conduct safety audits and maintain records of inspections and repairs.

Inventory & Supplies Management

• Maintain inventory of essential maintenance supplies, tools, assets and equipment.
• Track and order supplies as needed, ensuring cost-effective and timely purchases.

Performs other related duties as assigned.
Hours of Work: As required (minimum 35 hours per week).
Wage: $65,000-$70,000 per year.
Education & Work Experience:

• Strong knowledge of basic repairs, preventative maintenance, and building systems (e.g., HVAC, plumbing, electrical, carpentry)
• Experience with vendor and contractor management, including sourcing, negotiating
• Strong organizational skills, with the ability to prioritize and manage multiple projects.
• Basic budgeting and project planning skills.
• Knowledge of health and safety regulations and standards.
• Certification in a relevant trade or facility management program is a plus.
• First Aid and WHMIS certifications.

Knowledge, Skills and Abilities:

• Excellent oral, written, facilitation and interpersonal communications skills.
• Demonstrated teamwork with the ability to help where needed.
• Well-developed planning, organizing, controlling and administrative skills
• Ability to foster positive relationships with peers, managers, clients and suppliers.
• Ability to function independently, and frequently under pressure, while managing multiple concurrent projects and deadlines.
• Problem-solving ability and resourcefulness in handling maintenance and repair challenges.
• Effective communication skills to coordinate with various stakeholders and provide clear instructions to contractors and vendors.
• Basic proficiency in using Microsoft Office Suite or facility management software.
• Physical ability to perform hands-on maintenance tasks.

Requirements:

• Vulnerable Sector Criminal Record Check.
• Valid Canadian Driver's License.
• Reliable vehicle for transportation.

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