Position: Accounting Coordinator - Accounts Payable

Posting Number: #24-103

Reports to: Controller

Union: BCGEU

Compensation: $27.39-$29.69/hour

Schedule: 8:30am-4:30pm, Monday-Friday (75 hours bi-weekly)

Posting Closing Date: November 19. 2024 at 4pm

Organizational Focus:

Pacifica Housing has been providing safe and affordable homes for almost 35 years. We are a rapidly growing organization dedicated to meeting the housing and support needs of our community. As such, we are committed to building our fast-growing team with a culture that supports our people and reinforces our core values of authenticity, leadership, respect, and social justice.

Pacifica is proud to be a Certified Living Wage Employer by The Living Wage for Families Campaign.

Position's Primary Objectives:

Under the guidance of the Controller, the Accounting Coordinator, performs a variety of accounts payable, receivables and accounting administrative tasks to support responsible management of the Society's financial assets.

Participates as a key member of the Finance team responsible for payables and other finance duties including:

• Performing accounts payable functions;
• Performing accounts receivable functions; and
• Providing general and administrative support to various Finance functions.

Key Responsibilities:

1. Performs accounts payable transaction processing including:

• Open and distribute mail and invoices for managers approval;
• Code invoices based on approved coding list (eg: utilities, service contracts), budget or internal procedures;
• Enter coded invoices and credit cards in Yardi;
• Reconcile vendor statements, research and correct discrepancies;
• Help set-up vendor recurring templates;
• Respond to potential vendor or employees inquiries about issued payments;
• Issue and file vendor payments and employees expense reports;
• Cover for AP assistant time out of the office; and
• Assist with other projects as needed.

2. Performs accounts receivable transaction processing including:

• Verify batches of rental payments and other receivables;
• Prepare bank deposits and deposit them to the bank;
• Laundry count coin and deposit to the bank;
• Charge back tenants as per management instructions (eg; NSF fees);
• Assist with reconciling day-to-day bank transactions and month-end statements for accounts related operations; and
• Run or prepare a variety of reports for the Executive Team.

3. Performs other accounting functions including:

• Assist with month-end related tasks such as entering month-end entries and bank reconciliation; and
• Provide coverage for the Accounting Assistant – Accounts Payable and Receivable.

4. Help maintain tidy and organized kitchen and office supplies storage area at Cormorant office.

5. Monitor and consolidate replenishment list of office and janitorial supplies for Cormorant office for order to be placed by reception.

Requirements

Note: An equivalent combination of education and experience may be considered

Education:

• Formal post-secondary training in accounting

Experience:

• 3+ years related accounting or administrative experience
• Experience with and knowledge of related software programs preferable (i.e. Yardi, Avanti)
• Property management related experience would be considered an asset
• Experience with Microsoft Office, including Outlook, Excel, Word
• Experience in efficiently dealing with problem customers
• Experience with all forms of payments (i.e. debit, cheque, cash, online banking etc.)

Knowledge, Skills and Abilities:

• Excellent communication and interpersonal skills
• Ability to work to deadlines
• Proficient in computerized accounting systems
• Proficient in MS Office suite
• Excellent attention to detail and accuracy

As Pacifica Housing works with vulnerable populations, We require all staff to successfully clear a Vulnerable Sectors Criminal Record Check run by the Ministry of Justice. Any offer of employment is contingent on the applicant providing proof of criminal record check prior to commencing employment.

Please note: While this position is posted externally concurrently, members within the collective bargaining unit will receive first consideration in this appointment.

Benefits

• A mission driven and meaningful working environment.

• Competitive salary from a Certified Living Wage Employer.
• Minimum six (6) percent vacation accrual rate for all regular employees
• Excellent benefits package for regular employees (includes extended health and dental, life insurance, and more).
• Competitive BCGEU Pension Plan.
• Employee assistance program.
• Wellness time.
• Career development and internal advancement opportunities.
• Organization and individual training opportunities.
• Robust team building and staff social events.
• Dog friendly offices.

Pacifica Housing advises all employees, contractors and volunteers of the risk of violence, injury and harm that is present in the execution of their duties. Pacifica Housing is committed to providing a safe and risk-free work place, however, we acknowledge the inherent risk in social housing and direct support work while in homes and in other support relationships.

Pacifica celebrates diversity and what makes you uniquely you. We welcome the unique contributions that you can bring in terms of your culture, ethnicity, race, sexual orientation, gender identity and expression, nation of origin, age, languages spoken, veteran's status, colour, religion, and diversability.