Operations Assistant – Toronto

Job Description

Adams + Miles is seeking an Operations Assistant for our Toronto location.

The operations assistant in our Toronto office wears many hats, primarily in his/her role as a support person for the partners, managers and condo team in Toronto. Duties include general office administration, reception duties, and undertaking special projects as needed.

Requirements

• Superior organizational skills and a proactive approach to work
• Ability to work independently with minimal supervision
• Excellent accuracy and attention to detail
• Excellent computer skills (a solid knowledge of Windows, Microsoft Word/Excel, Outlook, Teams, and the ability to learn and adapt to new/unfamiliar software packages quickly)
• Excellent phone and e-mail manner and a high level of competence when communicating
• Ability to prioritize work to ensure assignments within given deadlines without sacrificing accuracy or quality
• Excellent time management skills and the ability to work under the pressure of last-minute deadlines
• Discretion and to handle sensitive materials
• Versatility, adaptability and high tolerance for change
• Discretion, tact, diplomacy, and sound judgment
• Ability to work overtime as required, sometimes with short notice
• A team player.

Detailed Responsibilities

• Provide general administrative support to the office
• High-volume scanning of documents
• Couriering of documents
• Assist the condo team with coordination of audit boxes to and from the client location
• File scanning/photocopying as required
• Receiving, sorting, saving and distributing of daily mail
• Answering, screening, and forwarding calls as necessary
• Maintain office/kitchen supply inventory
• Lunchroom organization and maintenance
• Assist with special projects as required