DescriptionJob Title: Administrative Assistant
Department: Office
Location: Halifax, NS
The Administrative Assistant will provide comprehensive administrative and clerical support to the [Department] team to ensure the efficient operation of daily activities. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment. This role requires excellent communication skills, strong problem-solving abilities, and a proactive approach to supporting team members and handling office duties.
Key Responsibilities

• Office Support: Serve as the main point of contact for internal and external communications, including answering phone calls, responding to emails, and greeting visitors.
• Calendar & Scheduling: Coordinate and maintain schedules, arrange meetings, and organize appointments for team members. Assist in planning and scheduling company events and team meetings.
• Documentation & Records Management: Prepare, format, and file documents, reports, and presentations. Maintain organized and accurate records, ensuring data privacy and confidentiality.
• Travel Arrangements: Arrange travel accommodations and itineraries for team members as needed, ensuring efficient travel plans and preparing necessary documentation.
• Supply Management: Monitor and manage office supplies and equipment. Place orders, coordinate deliveries, and maintain inventory levels to ensure the office is well-stocked.
• Project Support: Assist in various departmental projects by providing administrative support, including research, documentation, and coordination with other departments.

Skills, Knowledge and Expertise

• Education: High school diploma or GED required; Associate's or Bachelor's degree in Business Administration or related field preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software. Familiarity with virtual meeting platforms (Zoom, Teams) is a plus.
• Organizational Skills: Strong ability to prioritize tasks, manage time effectively, and meet deadlines.
• Communication Skills: Excellent verbal and written communication skills, with a professional and courteous demeanor.
• Problem-Solving: Demonstrated ability to think critically, troubleshoot issues independently, and suggest improvements to office processes.
• Attention to Detail: High attention to accuracy and detail in handling documents, data, and tasks.
• Teamwork: Ability to work collaboratively with other team members, demonstrating flexibility and a positive attitude.

Benefits

• Competitive salary and performance-based bonuses.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and growth.
• Creative and collaborative work environment.