Join our team as an HR Assistant and play a vital role in shaping our crew! You'll be in the thick of it, conducting interviews, hiring festival teams, and supervising volunteers on-site to create an unforgettable experience!
- This full-time, temporary position will primarily work at our head office on Baker St. in beautiful Nelson, BC.
- Position Dates: Late January/early February 2025 - September 12, 2025.
- Festival Site Work: The successful candidate will also be required to work on-site at the festival location near Salmo, BC for about 1 month in July 2025.
The HR Assistant will assist with recruiting, hiring, facilitating communications, supervising volunteers and day-to-day operations to support efficient operations of the organization's Human Resources department.
Roles and Responsibilities:
- Assist the HR department with the full recruitment cycle, including job postings, sourcing candidates, conducting online interviews, making job offers, sending and receiving contracts and agreements.
- Address employee concerns, grievances, and conflicts in a fair and confidential manner.
- Build, assign, amend and manage employee schedules efficiently using various software.
- Supervise and problem solve for HR volunteers as they complete tasks, check crew members into the festival site and issue credentials to ensure accuracy.
- Assist new crew members in filling out paperwork and identifying missing or incorrect paperwork.
- Answer emails and field general inquiries from crew.
- Provide clerical and administrative support to the Human Resources team in tasks, and taking on excess workload as needed
- Assist with the organization and implementation of training materials for all crew.
- Execute and display a welcoming, friendly demeanor at each point of contact.
Identify and prioritize communications and responsibilities. - Performs other duties as assigned.
Qualifications:
- Above average computer skills and experience using Google Sheets, Docs & Gmail.
- Ability to quickly learn new software.
- Experience with festivals and events is an asset.
- Organization and analytical thinking skills are necessary for this role.
- Good verbal and written communication skills.
- Previous work experience as an HR Assistant or similar role is an asset.
- Previous supervisory experience is an asset.
- Certification in Human Resources Management or relevant fields is an asset but not required.
- Motivated individual who is driven to complete tasks and succeed.
- Meticulous attention to detail.
- Outgoing personality and a team player.
- Courteous, competent, and persuasive. Be a clear communicator.
- Flexible and able to respond to changes in working conditions.
- Ability to maintain confidentiality and exercise discretion.
- Patient in performing repetitive tasks.
- Strong time management & critical thinking skills.
- Ensures compliance with all HR policies.
- Ability to work in a culturally diverse work space without personal judgments or bias.
- Execute and display the Shambhala spirit of love, magic, and welcome at each point of contact in a warm and friendly way!
The Perks:
At Shambhala, we're not just about the music; we're about creating an incredible experience for our team too. Here's what you can look forward to when you join us in a contract position:
- Team Yoga Classes: Dive into wellness with complimentary yoga sessions for our HQ team in the off-season. Let's embark on a journey together toward enhanced well-being and mindfulness!