Position Summary

Job Type: Casual

Hours of Work: On Call as required (Nation business hours are 8:30am – 4:30pm, Monday to Friday)

Reporting to: Controller

Department: Finance

The Accounts Payable Clerk is responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals and suppliers. The Accounts Payable Clerk will ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, and any other accounting transactions related to accounts payable management.

Key Responsibilities

Performs all duties and responsibilities in accordance with Tla'amin laws, regulations, policies, practices and procedures as directed by the Payroll Manager. Maintains confidentiality as required pertaining to Citizens, clients, employees and general matters of the Nation.

• Validate and process all accounts payable in accordance with policies, procedures and authorization limits.
• Ensure timely and accurate processing of accounts payable invoices.
• Review all credit balances, refunds, and adjustments.
• Balance weekly accounts payable batches; prepare and distribute reports for approval.
• Prepare scheduled payment files and validate any ad-hoc payment requests.
• Run accounts payable trial balance and ensure accuracy and validity of sub-ledger.
• Manage and maintain the accounts payable inbox.
• Responsible for ensuring appropriate application of capitalization policy.
• Correspond with vendors for invoice discrepancies and account reconciliations.
• Liaise with contractors, project managers, vendors, and management as required.
• Research and respond to accounting and financial queries on payments.
• Other duties as assigned.

Qualifications

• 2-4 years of progressive experience in accounts payable.
• Experience working in and with Indigenous government is an asset.
• Excellent technical and communication skills (verbal and written)
• Problem-solving, and critical thinking skills.
• Good proficiency with accounting software from daily recording transactions to reconciliations.
• Good proficiency with MS Office with good working knowledge of Excel.
• Strong communication skills, with the ability to share information with consistency and clarity.
• Ability to follow policies and procedures.
• Acceptable Police Information Check.
• Valid B.C. Class 5 Driver's License and acceptable driver's abstract.

Working Conditions

Work will be performed in office at a workstation in the Tla'amin Nation Governance House.

How to Apply

Please upload your resume and cover letter to: https://tlaaminfirst.bamboohr.com/careers/185

OR

Drop-off/mail Attention: Human Resources Department, Tla'amin Nation, 4779 Klahanie Road, qathet, BC, V8A 0C4

Closing Date: November 7, 2024

We thank all applicants for their interest, however only those shortlisted will be contacted.