Job Title: Planning and Development Administrator

Location: Vaughan, ON

Job Type: Full-time

Salary: $70,000 - $80,000

About the Client:

Our client, a leading developer based in Vaughan, is seeking a Planning and Development Administrator to join their team. This is a fantastic opportunity to work with a reputable company involved in residential developments, contributing to exciting new projects across the region.

Responsibilities:

• Take a lead role in administrative tasks, including document preparation, meeting coordination, and filing systems management.
• Coordinate, prepare, and assist in submitting development applications, including zoning amendments, site plans, and building permits.
• Work closely with external consultants to ensure smooth communication and alignment throughout the development process.
• Maintain detailed records of applications, permits, and related documentation throughout the project lifecycle.
• Assist in tracking and managing progress billing, ensuring accuracy and timely submission of invoices and paperwork.
• Monitor compliance with planning regulations, zoning bylaws, and other development policies.
• Liaise with municipal authorities, consultants, contractors, and internal teams to track project approvals and ensure timely progress.
• Prepare reports, presentations, and status updates for stakeholders.
• Support project managers by identifying potential regulatory risks or delays and proposing solutions.
• Assist in reviewing technical drawings and reports to ensure consistency with regulatory requirements.

Qualifications:

• Bachelor's degree in Engineering, Urban Planning, or a related field.
• 3-5 years of experience in planning, real estate development, or municipal approvals.
• Strong administrative skills with experience in progress billing and financial documentation.
• Familiarity with zoning bylaws, Ontario Planning Act, and municipal development processes.
• Excellent organizational and project management skills, with the ability to manage multiple deadlines.
• Exceptional attention to detail and proficiency in paperwork management.
• Strong verbal and written communication skills for interacting with consultants and stakeholders.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and project management tools.
• Knowledge of AutoCAD or GIS software is an asset.

What's in it for You?

• Competitive salary with benefits package.
• Opportunity to work with a well-established and growing developer.
• Professional development and career growth opportunities.