Make a Difference with the Society of Saint Vincent de Paul Vancouver Island!

We are seeking a skilled Administrative Assistant to support our Senior Leadership Team and Board of Directors. As the first point of contact for visitors and donors, you will play a crucial role in creating a welcoming environment while maintaining efficient day to day operations of our administration office. Your responsibilities will include handling enquiries, organizing meetings, managing donor records and coordinating criminal record checks for employees and volunteers.

Society of Saint Vincent de Paul offers:

• Competitive salary reviewed annually
• Group Insurance, including a medical and dental benefit plan
• Pension plan
• Support for continuing professional development
• Paid time-off and 14 stats including Easter Monday, Christmas Eve, and Boxing Day
• A socially responsible and inclusive culture in a successful community enterprise

Highlights:

• Manage office including calendar, greeting and directing visitors and handling enquiries
• Organize and compile documents and take minutes for staff, board and committee meetings
• Act as point person for donors and manage donation records including providing receipts, and updating records in fundraising software
• Provides support to coordinate IT needs (with outside IT provider) including inventory management, computer set-up and logins
• Coordinates the processing of criminal record checks for employees and volunteers and maintains record of volunteer hours
• Manages orders and distributes inventory of office and kitchen supplies
• Support Society communications by uploading and maintaining the Society's website, posting updates to social media accounts and building reports for email campaigns and newsletters.

Our ideal Administrative Assistant will bring the following:

• Post secondary certificate or diploma in office or business administration, or an equivalent combination of education, training and experience may be considered.
• A minimum of 2 years of recent related administrative experience in a professional office environment is required, and experience supporting a Board of Directors, coordinating travel, IT coordination, database management, and basic accounting tasks would be highly beneficial.
• Demonstrated proficiency in MS Office Suite, especially Word, Excel, and Publisher.
  

These Skills and Abilities will help you thrive:

• Strong service orientation, excellent interpersonal and communication skills, both written and verbal.
• High level of organizational skills, attention to detail and problem-solving skills with the ability to prioritize a multitude of tasks
• Understanding of the importance of confidentiality and the privacy and protection of personal information
• Ability to be self-motivated and able to work independently with minimum supervision
• Ability to promote the works of the Society in a positive and beneficial manner
• Event planning and experience with fundraising software an asset

Additional Requirements

• A criminal record check including a Ministry of Justice Vulnerable Sector Clearance Letter is required prior to hiring.

About Society of Saint Vincent de Paul:

The Society of Saint Vincent de Paul of Vancouver Island has been supporting people in need on Vancouver Island since 1916. Focused on impacting the lives of people affected by poverty, the Society offers emergency relief services while maintaining a focus and commitment to addressing the root causes that contribute to poverty in our communities. Through a variety of programs, the Society provides support through affordable housing, a food pantry, home visit program, day program for persons with developmental disabilities and thrift stores providing clothing and household items to those in need, to name a few.

We are committed to cultivating an inclusive, fair, equitable and diverse culture and look forward to welcoming applicants with their unique strengths to our team.