The HR Administrative Assistant provides essential support to the HR department by handling a variety of administrative tasks. This role helps ensure the smooth operation of HR functions such as maintaining employee records, processing paperwork, scheduling meetings, and assisting with recruitment activities. The HR Administrator plans, organizes, and supports human resources and health and safety functions of the company. Must maintain confidentiality and accuracy of appropriate documentation throughout employment history for all employees.

DUTIES AND RESPONSIBILITIES

The duties and responsibilities of the HR Administrator are detailed below, but not limited to the following:

• All administrative functions related to the HR department such as filing of documents, organizing and preparing for meetings, and review/sort/respond to incoming correspondence.
• Prepare, distribute, input, edit and proofread correspondence, memos, invoices, presentations, publications, reports and related material as needed.
• Prepare and process HR-related documents such as employment contracts, onboarding forms, and other necessary paperwork.
• Record and prepare minutes for meetings.
• Assist in updating and formalizing policies and procedures.
• Develop and update SOPs and RACIs.
• Prepare and update presentation material for meetings, orientations and training.
• Maintain and update as required HR and Health and Safety communications, PowerPoint television slides and lunchroom communication boards.
• Prepare orientation, new hire, termination, WSIB packages etc.
• Prepare training certificates and awards for employees as required.
• Support and conduct orientation for new hires.
• Update KPIs and run reports on regular basis.
• Coordinate and schedule all mandatory internal and external training.
• Create and update training matrix and maintain training documents for all employees.
• Assist with internal and external recruitment activities in order to maximize human resources of company.
• Support with the recruitment process, including resume screening, scheduling interviews and coordinating communications.
• Maintain performance review matrix for all new and current employees.
• Ensures the implementation and adherence to performance evaluation method by all supervisors and managers.
• Responsible for coordination and administration of HR programs.
• Ownership of social committee, event planning, BBQ, Holiday Luncheons etc.
• Responsible for administratively updating Human Resources forms.
• Respond to employee inquiries regarding HR policies and procedures.
• Assists other departmental managers in interpretation and administration of personnel policies and programs.
• Other miscellaneous duties and projects as assigned by the VP of HR.

Requirements

MINIMUM QUALIFICATIONS

Education/Experience

• University Degree /College diploma in Human Resources Management specializing in Human Resources Management, Business Administration or related discipline preferred.
• Minimum 1 year administrative experience in Human Resources Department in an industrial/manufacturing environment is preferred.
• Hands-on experience with Human Resources Information Systems (HRIS) and Applicant Tracking Systems (ATS) an asset.
• Proven skill to format and draft correspondence, forms, reports, presentations and proposals.
• CHRP or working towards it an asset.

Technical Skills/Competence

• Professional, friendly and exceptional interpersonal skills (written, verbal, listening).
• Assign the highest priority to customer satisfaction while meeting commitments to achieve department's objectives.
• Exceptional attention to detail with proven ability to accurately proofread materials.
• Exceptional organizational and communication skills.
• Ability to maintain and preserve strict confidentiality.
• Ability to work with all levels of employees and departments.
• Must have the ability to meet deadlines and prioritize a heavy workload.
• Ability to work independently to complete assigned tasks with minimum supervision.
• Ability to multitask and work under pressure.
• Excellent command of the English Language, both written and verbal.
• Practices and maintains integrity while following the Almag's policies and procedures.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Knowledge of labour laws.

Benefits

We offer a full and competitive benefits package including:

• Profit sharing
• Health care spending account
• Education assistance program
• Health and dental
• Life AD&D
• Long-term disability
• Critical illness insurance
• Gym memberships