At Heart & Stroke our mission is to promote health, save lives and enhance recovery. We are committed to a culture that exemplifies our core values: champion health, practice humility, embrace change, drive impact, learn and grow and be heartfelt as we work together to beat heart disease and stroke.

We believe in equity, diversity and inclusion ― it's embedded in our values and core mission work to support all people in Canada to lead healthier lives. We are committed to applying this principle to cultivate a welcoming environment that embraces diversity among our employees. Candidates from diverse backgrounds, including but not limited to, Indigenous peoples, racialized communities, 2SLGBTQIA+ communities, women, and people living disabilities are encouraged to apply.

To learn more about our mission, values, commitment to EDI, and the difference Heart & Stroke makes in the lives of people in Canada at every age, please visit our website.

The opportunity

(Please note this is a 6-month contract and remote working role. Candidates must reside in Canada.)

Reporting to the Specialist Research Programs, the Administrator, Research Programs provides support for the Grant-in-Aid and Personnel Award programs in the Research Department at the Heart and Stroke Foundation of Canada (HSFC). Additional duties involve assistance with programs launched through Strategic Initiatives.

How you will make an impact every day

Administration

• Working directly with the Specialist, Research Programs, the incumbent will carry out the following duties:

• Support the administration of the Grant-in-Aid program, including the intake and management of applications, data entry, liaison with applicants and reviewers.

• Support the administration of the Personnel Award programs, including the intake and management of applications, data entry, liaison with applicants and reviewers.

• Administer the HSFC Peer Review and Research email inboxes, including respond to and forward incoming messages as appropriate.

• Assist the Specialist, Research and Coordinator, Research in the day-to-day activities in the management of HSFC research programs, peer review, and related processes.

• Assist with all HSFC peer review activities including quality control (ratings verification, etc.), evaluation, and recruitment of committee members, as required.

• Assist with the preparation of the peer review meetings as required.

• Attend the peer review meetings in December 2024 to assist as required.

• Contribute insights into the identification of improvements and enhancements to research-related administrative processes.

Information sharing

• There are numerous occasions where requests are non-routine in nature but activities are administrative and defined by clear procedures, guidelines and precedents.

• The incumbent may act as a contact for inquiries regarding applications through the award cycle.

• Serve as a contact for external inquiries from the research community in relation to CIRCUlink, web site, application guidelines, awards etc.

Who we need

Education

• College diploma or university degree in a related field is preferred. Attention to detail, solid proofreading and analytical skills required.

Experience

• 2-5 years of administrative/research experience is required to ensure overall competency.

•  Experience with research granting organization, either in the non-profit or government sector, would be considered a strong asset. Well-organized and the ability to handle peak demand periods essential.

•  Extensive experience with Internet search engines is an asset.

Skills

• Thorough knowledge of the full range of office software products including Windows, electronic mail, database, and MS Office (Word, Excel, PowerPoint) is required.

• Solid interpersonal skills and team player abilities are essential.

• Must have excellent written and verbal communication skills.

• Proficiency in both English and French are definite assets

What we offer

At Heart & Stroke, we make it a priority to foster a culture of caring by implementing practices and programs that foster respect, compassion, trust and attentiveness to our own and others' health and well-being.

In addition to a competitive salary, Heart & Stroke believes that time off is integral to the personal health and wellness of our employees. We offer paid wellness days and personal days. Furthermore, our staff enjoy flexible hybrid working arrangements and support with reimbursement for mobile phones.

Apply now

If you want to join the fight to beat heart disease and stroke, please apply by sending your resume by October 25, 2024. Applicants must be currently residing in Canada and legally entitled to work in Canada.

Only those candidates that qualify will be selected for an interview. At this time, all interviews are being conducted via phone and/or video call ― we look forward to “virtually” meeting you!

Accommodation

We are committed to fostering an inclusive, barrier-free and accessible environment. If you have been contacted for an interview and require accommodation to participate in the recruitment and selection process, please let us know and we will do our best to address your needs.

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