The Project System Administrator will assist project managers in submitting marketing materials across various platforms. They will take full ownership of the submission process once collateral is provided by designated internal team members.

In this role, you'll feel inspired daily to find ways to infuse our clients' brand DNA into digital projects, while staying updated on the latest trends and technologies. We are passionate about helping clients create authentic brand stories that resonate and deliver results.

This position requires independence, intuition, and keen attention to detail, along with a nimble, practical, and entrepreneurial mindset.

Responsibilities will include:

• Become an in-house expert on steps required to prepare and submit regulatory submissions
• Maintain a calendar to notify us of upcoming PAAB (Pharmaceutical Advertising Advisory Board) renewals
• Streamline administrative processes with the support and guidance of senior team leads.
• Act as a regulatory compliance consultant
• Be responsible for quality of submissions ensuring they are uploaded error free and to our clients' specifications
• Serve as point of contact to address any issues related to regulatory submissions
• Develop and maintain instructions/user guides on how to submit to various regulatory systems
• Support the Project Management team as needed to fulfill other admin and coordinator duties
• Communication with external stakeholders affiliated with the submission process, both verbally and in writing to understand the platform needs

We're looking for someone with:

• Bachelor's degree in a relevant field (e.g., Marketing, Business Administration, Life Sciences)
• Prior experience in regulatory submissions, project management, or related administrative roles.
• Familiarity with regulatory processes and compliance, especially in the pharmaceutical or advertising sectors.
• Proficiency in project management software, regulatory submission platforms, and Microsoft Office Suite.

We are ChangeMakers:
ChangeMakers is a 400+ person independent reputation management, social impact and marketing firm with offices throughout Canada and in the US. ChangeMakers combines deep business specialization with human-centred strategies, working alongside our clients to succeed in a disruptive world.

An equitable employer:

ChangeMakers is committed to advancing equity, diversity, and inclusion in all its forms, a commitment that enriches our company culture, the ideas that we generate, and the quality of service that we provide our clients. We encourage applications from Indigenous communities, racialized communities, women, persons with disabilities, LGBTQ2S+ people, and people from other historically marginalized communities.

ChangeMakers is committed to providing employment accommodation under the Human Rights Code and the Accessibility Disabilities Act provincially by providing employment accommodations. If you are a job applicant with a disability, ChangeMakers will make every effort to accommodate you throughout the recruitment process. Please inform us if you require any accommodation, and we will work with you to meet your needs.

At ChangeMakers we recognize that the best candidate may not meet all the criteria listed above. We encourage all those interested and with relevant experience to apply even if you don't match the job posting perfectly. We welcome creative, out-of-the-box thinking, and lived-experience and we strive to provide an environment for best-in-class innovation that quickly and fulsomely meets our clients' needs.