Lease Analyst

Our client owns and manages a portfolio of Retail assets in Ontario. We are adding to their team a Lease Analyst.

Job Summary:

The department is responsible for all payments to landlords of rent, CAM and property taxes required under the leases for stores and corporate office/warehouse locations. The incumbent is assigned a portfolio of store and office/warehouse locations over which he/she has responsibility for all aspects of the lease, including:

· Overall day to day responsibility for administration of lease obligations for a portfolio of retail store locations within a geographic territory in Canada.

· Detailed review, abstracting and data entry into the lease management and administration system of all new leases, lease amendments, and lease extensions/renewals, for review and approval by the Director.

· Year end reconciliation

· Receipt, review and data entry into the lease management and administration system of all landlord CAM and property tax budgets, after comparison to prior year charges and validation with the landlord, where warranted.

· Desk audit of landlord reconciliation invoices for the leases within the assigned territory. Includes contact with the landlord or property manager to determine appropriateness of expenses and analysis of landlord invoices and supporting schedules by expense category comparing year to year variances, and the review of respective lease sections and calculation details for share of expenses.

· Ensure that invoices being held awaiting backup information from the landlord are reviewed and follow-up requests are made on a regular basis and escalated to the Director where necessary.

· Entry of all approved one - time payments to landlords into the lease management and administration system (CoStar)

· Preparation of offsetting Franchisee Rent and CAM/Property Tax invoices based on current payments to the landlord, and adjustments for final annual reconciliations.

· Reconcile the monthly rent payment export from the lease administration system, (ie. current monthly rents to prior month, and all adjustment invoices) and upload approved payment file to NAV system for processing of cheque and EFT payments by A/P.

· Preparation of all necessary one-time adjusting calculations for stores that are sold to or bought back from franchisees.

· Period-end financial rent reporting work including calculation of prepaid rent and CAM/Taxes.

· Preparation of period-end financial entries

Experience:

· Minimum 3 years work experience in a lease administration/accounting environment.

· Experience with CoStar and NAVII an asset.