Company Description

We are Chandos

Inclusion, collaboration, innovation and courage.

These values speak to our desire to create places where all people belong, listening and learning from one another in a way that sparks ideas and leads to positive changes in our industry and community. They also demonstrate our commitment to a diverse, equitable, and inclusive culture. And, if they resonate with you too, we should talk!

We are 100 percent employee owned and proud to be the first and largest B Corp certified national technical builder in North America, meaning we put our values at the centre of everything we do.

Continuous improvement is core to our success. Championing innovative and collaborative ways to build is just one example of that. Collaborative construction leads to more efficiency, cost savings, social value, and a much better working experience for everyone.

Every day, our teams are working to build places for people to live, work, learn, serve, and play. But above all, we're building community. And, we're looking for like-minded people to join us. Together, we can build a better world.

Job Description

The main role of the Billing Specialist is to ensure all project billings are accurately sent out on time and meet all contract requirements. The Billing Specialist will work closely with the project team to maximize billing opportunities and work alongside the Accounts Payable team to ensure costs are properly allocated to the project.

The expected hours for this role are 20-25 hours per week.

Roles and responsibilities

• Review contracts and attend project startup meetings to gain a thorough understanding of the billing setup on the project
• Set up project billing templates in accordance with the contract to ensure that all recoverable costs are accurately captured within the billing
• Prepare monthly project billings and meet with the Project Manager to review issues identified
• Prepare billing audits on cost plus projects to ensure costs are accurately captured
• Identify areas of the billing which can be used to maximize recoverable allowances
• Complete job cost adjustments as needed to correct billing issues and align with contract requirements
• Follow up on overdue billings bringing to the attention of the Project Director and working with them to prepare interest invoices as needed
• Track builders' lien rights on all projects ensuring the period does not pass prior to payment being received, escalate as needed to the District Manager and Controller
• Ensure project compliance with Prompt Payment legislation, coordinating with the Project Manager and Accounts Payable team to ensure all subtrades are paid on time
• Provide billing support and training to project teams as needed
• Manage pay when paid payment terms by directing the Accounts Payable team to make subcontractor payments, upon receipt of payment from the customer
• Work closely with the Accounts Payable team to ensure costs are entered and approved and where needed properly accrued to the project

Qualifications

• Diploma in Accounting
• 4 year university degree in Business/Finance in progress or completed is an asset
• 1-3 years of experience in Accounts Payable or Accounts Receivable
• Experience in the construction industry is an asset
• Computer literate, with effective working skills in Microsoft Word, Excel and Outlook.

Additional Information

Chandos is an equal opportunity employer and we are committed to a diverse, equitable, and inclusive culture and this includes our recruitment and hiring process.

We recognize that our differences are our greatest strengths. We uncover talent. We nurture talent. And then we give people the tools they need to use their talent to create a positive impact.

• We are 100% employee owned. Every person who works for Chandos can become an owner. There is only one class of units at Chandos, because we believe everyone should be treated equal. We talk about being an entrepreneurial-minded organization and you can be sure we mean it!
• Competitive wages
• Well rounded employer paid benefits program including health, dental, vision care, health spending account and employee assistance program
• RRSP matching program to aid and prepare employees for long-term financial security
• Educational assistance for employees who wish to pursue job-performance enhancing education
• Recognition and annual salary reviews program
• Leadership conferences that allow employees to connect and collaborate
• Regular company-wide engagement opportunities

Chandos only accepts applications through our portal from individuals. All resumes and applications submitted by an agency or consulting firm will be disqualified from our recruitment process.