Executive Assistant / Team Coordinator

Kye Pharmaceuticals Inc. is a Canadian pharmaceutical company committed to bringing value to Canadians with medicines that fulfill clinically significant unmet needs. Our experienced team offers expertise in the Canadian pharmaceutical landscape from registration through to commercialization.

With a rapidly growing portfolio of in-licensed prescription medicines, Kye has an immediate opening for an Executive Assistant / Team Coordinator. The successful candidate will join a team of highly motivated professionals committed to building a growth-stage organization with start-up agility based on scientific and medical integrity. The Executive Assistant / Team Coordinator will report to the President and support the leadership team (LT).

Responsibilities:

• Serve as the point person for office manager duties including maintenance, mailing, supplies, equipment, bills
• Prepare, reconcile, and submit expense reports.
• Maintain electronic filing systems.
• Attend select meetings and take notes of discussions; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including formatting PowerPoint presentations and agenda materials.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments as needed
• Schedule meetings and appointments for President and LT as needed.
• Assist with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT support on all office equipment distribution and inventory
• Assist with marketing for promotional materials and direct mail
• Manage contract and price negotiations with selected vendors and service providers
• Manage office expenses and ensure accurate and timely reporting
• Assist in the onboarding process for new hires
• Address employees queries regarding various needs (e.g. stationery, computer equipment and travel arrangements)
• Support selected internal and external communications initiatives
• Liaise with facility management vendors, including cleaning & catering services
• Organize Meetings, activities, and conferences as required for corporate or brand purposes

The Ideal Candidate:

• A detail-oriented self-starter
• Prior experience in the pharmaceutical/ healthcare industry is preferred
• Someone who exhibits sound judgment with the ability to prioritize and make decisions
• Energetic and eager to tackle new projects and ideas
• Resourceful, can-do attitude
• Thrives in a fast-paced, start-up environment

Required Qualifications:

• High School diploma
• At least 10 years of administrative experience, including executive support, and office management
• Proficient in Microsoft Word, Excel and PowerPoint

Industry

• Pharmaceuticals

Employment Type

• Part-time / hourly (approx. 25 hour/week)

Work Location

• Toronto / GTA

Work Environment

• Hybrid (split between home and office at 5200 Yonge Street, North York)