Office Manager – 37.5 hrs/week - Full Time

Port Moody, British Columbia

ABOUT KINSIGHT:

Kinsight is an accredited non-profit organization and a charity. We work alongside families of children, youth and adults with developmental delays or disabilities to support growth, development and personal well-being. Consider joining our dedicated staff teams, connected through a shared vision to create a world where Everyone's welcome. Everyone belongs. Everywhere. We value the work that we do, as well as the people we work with. Your unique contribution and talents could help us to create new options and opportunities for the people we support in our communities!

POSITION SUMMARY:

The Office Manager is responsible for coordinating the day-to-day operations of Kinsight with a focus on increasing efficiency and effectiveness of processes and systems. The Office Manager will provide senior administrative support to the leadership team, oversee the Administration staff team, lead projects, organize meetings and events, facility management and provide technology support and training. This position will develop strong and effective working relationships with staff at all levels of the organization, community partners, stake holders, and vendors. The Office Manager will respond promptly to emerging issues and changing priorities, using sound judgement when assessing the urgency and importance of various issues requiring attention. A high level of confidentiality and discretion is required.

QUALIFICATIONS/REQUIREMENTS:

• A degree/diploma in Business or Business Administration, or a relevant field of study. In the absence of a post-secondary degree/diploma, a relevant combination of education and experience may be considered.
• A minimum of 2 years of experience supervising a staff team
• 5 years of experience supporting senior executives on a daily basis
• Valid BC Driver's license
• Access to and use of a personal vehicle on a daily basis
• Maintain a satisfactory vulnerable sector criminal record check throughout employment
• Proof of 2 doses of COVID-19 vaccination
• Experience in the social services and/or non-profit sector an asset
• Experience supervising staff in a unionized environment an asset

SKILLS/ABILITIES REQUIRED:

• Excellent interpersonal, oral, and written communication skills
• Ability to behave in an ethical and discrete manner including ensuring appropriate confidentiality
• Ability to effectively organize and prioritize work in an environment subject to changing deadlines and interruptions
• Ability to function in a self-directed environment with a high tolerance for ambiguity
• Intermediate/advanced computer skills, including the use of Microsoft Office & Adobe Acrobat programs
• Experience supporting and training staff on the use of software and technology
• A minimum typing speed of 50 wpm
• Ability to efficiently and accurately take concise meeting minutes
• High level of organization and flexibility
• Administrator experience with MS/Sharepoint or Sharevision an asset
• Ability to work a flexible schedule including some evenings and weekends in order to support Board Meetings, Annual General Meetings, events, and as needed.

COMPENSATION/BENEFITS:

• $80,000 - $85,000 annual salary

• Comprehensive 100% employer paid benefits package
• Municipal Pension Plan
• Generous vacation allowance (starts at 3 weeks and increases over time to a maximum of 7 weeks)
• Life insurance
• Sick benefits
• Employee Assistance Program

To learn more about Kinsight:

• Watch this video: https://vimeo.com/868421508?share=copy
• Visit our website: kinsight.org