Job Title: Executive Assistant
About Us: Canoco Energy Services is a leader in the energy sector, committed to innovation and excellence. We offer more than just a job—our supportive, family-friendly environment provides opportunities for personal and professional growth. Join us in reshaping the energy sector and make a meaningful impact with a team that values your contributions.
Job Description:
We are seeking a proactive and organized Executive Assistant to support our CEO and ensure smooth day-to-day operations. The ideal candidate will be highly adaptable, detail-oriented, and skilled in managing multiple tasks efficiently. As the first point of contact at our reception desk, you will play a crucial role in creating a positive first impression by warmly greeting visitors and managing incoming communications. This role is pivotal in supporting our leadership team, maintaining a professional and welcoming environment, and contributing to a dynamic workplace culture.
Key Responsibilities:
- Provide Executive Support: Deliver comprehensive administrative support to the CEO, including managing daily schedules, coordinating meetings, and handling correspondence.
- Calendar and Email Management: Assist in organizing and maintaining the CEO's calendar, scheduling meetings, and ensuring prompt responses to emails.
- Travel Coordination: Plan and arrange travel itineraries, including flights, accommodations, and reservations, ensuring a seamless travel experience.
- Event Planning: Support in planning and executing events, including booking venues, coordinating catering, and managing registrations.
- Reception and Communication: Serve as the primary point of contact at the reception desk, warmly greeting all visitors and ensuring a professional and welcoming environment. Manage incoming communications, including phone calls and emails, while providing courteous and efficient assistance to guests and team members.
- Document Management: Organize, maintain, and secure both electronic and paper files, ensuring easy access and confidentiality.
- Resource Management: Manage office supplies and resources, ensuring the office is well-equipped at all times.
- Meeting Coordination: Organize meetings and conferences, prepare agendas, take detailed minutes, and ensure follow-up on action items.
- Confidentiality: Maintain a high level of discretion and confidentiality in all matters.
- General Support: Assist the executive team with various tasks, including coordinating logistics for meetings, preparing necessary materials, and providing support for day-to-day activities to ensure smooth operations.
- Opportunities for Additional Involvement: Potential to contribute to social media management, assist with marketing initiatives, and represent the company at events to enhance brand presence and engagement.
- Other Duties: Take on additional responsibilities as required to support the leadership team and company objectives.
Qualifications:
- Proven experience as an Executive Assistant or similar role, supporting senior executives (preferred)
- Strong organizational and time management skills with the ability to prioritize effectively
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to work independently and collaboratively in a team environment
- A valid driver's license and access to a vehicle is required
- Ability to handle sensitive information with the utmost confidentiality
- Strong problem-solving skills and attention to detail
Job Details:
- Employment Type: Full-time
- Schedule: 40 hours per week
- Benefits: Dental, Extended Health, Disability Insurance, Life Insurance, and Vision Care (after 3 months)
- Location: Fort Saskatchewan
We appreciate all applicants' interest in this position. Only those selected for an interview will be contacted.
