Job Title: Office Coordinator & Recruiter

Location: in office - Burlington, ON

Company: HealthOPM

Job Type: Full-time

Hours: Monday - Thursday, 9:00 AM - 4:00 PM (1-hour unpaid break)

On-Call Requirement: Minimum of one day per week

Rate: $18/hr *salaried position*

Job Summary:

HealthOPM is seeking a dynamic and organized Office Supervisor & Recruiter to join our team. In this dual role, you will oversee the day-to-day activities of our office, including payroll, invoicing, and bookkeeping, while also playing a crucial role in the recruitment and training of new staff. The ideal candidate will have a strong background in office management, a keen eye for detail, and a passion for contributing to the growth of a thriving business.

Key Responsibilities:

- Supervise, schedule, and coordinate daily office activities to ensure smooth operations.

- Handle payroll and invoicing discrepancies, and bookkeeping/accounting tasks using QuickBooks as needed.

- Conduct weekly team meetings to ensure alignment and progress towards goals.

- Play a vital role in the hiring process, from sourcing candidates to onboarding new employees.

- Initiate and manage follow-ups with new staff and clients to ensure high levels of satisfaction.

- Manage scheduling, organize records, and perform various office duties, including answering phones.

- Receive and respond to inbound care inquiries and messages.

- Be an integral part of the business's growth by contributing ideas and strategies.

- Train PSWs on our software processes to ensure efficient use of technology.

- Serve as the first point of contact for PSWs and clients, resolving any issues promptly and professionally.

- Be available on call at least one day per week.

- Serve as the first point of contact for client relations, ensuring excellent customer service and maintaining strong relationships.

- Attend job fairs and industry events to support business development and recruitment efforts.

Qualifications:

- Proven experience in office management, payroll, and bookkeeping (QuickBooks experience preferred).

- Strong organizational skills with the ability to manage multiple tasks and priorities.

- Excellent communication skills, both written and verbal.

- Experience in recruitment and training is a plus.

- Ability to work independently and as part of a team.

- A proactive approach to problem-solving and decision-making.

What We Offer:

- Competitive salary and benefits package.

- Opportunities for professional growth and development.

- A supportive and collaborative work environment.

- The chance to make a meaningful impact on the lives of our clients and staff.

How to Apply:

If you meet the above qualifications and are excited about the opportunity to join HealthOPM, we'd love to hear from you!