Asset Management Specialist
(CUPE 905.03.31)
(Job ID# 2024.87)
Department: Operations and Infrastructure
Division: Asset Management
Location: Civic Centre (with the opportunity for hybrid working arrangement)
Status: Permanent, Full Time
Hours of Work: 35 hours per week (8:30am – 4:30pm)
Number of Positions: 1
Wage Range: $40.10 – $44.56 per hour
Date Posted: May 29, 2024
Date Closing: June 26, 2024
Come work with us!
Employment with the Town of Georgina offers an opportunity to make a positive difference in our community. We are a progressive, forward-thinking organization focused on continuous improvement, innovation and providing exceptional customer service. We offer a collaborative team environment and an excellent place to take charge of your career.
Position Purpose:
The Asset Management Specialist is responsible for managing, collecting and analyzing data and providing support in the development and implementation of the Town's Asset Management Plan; including its strategies, frameworks, business processes and tools to support capital and operating budget development and rehabilitation and replacement planning of the Town's infrastructure (i.e. Roads, Water, Wastewater, Stormwater and Bridges).
The Asset Management Specialist will maintain asset inventories and databases using GIS tools, service request and work order systems, financial reporting systems, asset management software, and other data management tools. For full details, please see attached job description.
Minimum Qualifications
- Three (3) year College Diploma or University Degree in a relevant discipline (Business, Engineering) from an accredited College or University or equivalent combination of education and experience; Asset Management Training and Certification from a recognized Institute or College would be considered an asset
- Two (2) years of related experience in asset management and GIS, preferably with public sector programs;
- Preferred candidates possess demonstrated experience with public infrastructure asset management best practices and their strategic applications, developing and maintaining infrastructure inventory databases, infrastructure condition assessments, lifecycle costing, risk assessment, infrastructure renewal costing and priority setting; as well as demonstrated knowledge, experience and awareness of the relevant legislation and regulations related to municipal public works and asset management.
How to apply
Qualified applicants are invited to submit a resume and cover letter, identifying the Job Title and Job ID#. Please apply by visiting the www.georgina.ca/careers no later than 11:59 pm on the closing date. The assessment process may include a practical test and/or interview.
Committed to diversity and a barrier-free environment
The Town of Georgina is an equal opportunity employer and we will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Office to ensure your accessibility needs are accommodated.
We thank all candidates for their interest, however only those being considered will be contacted.
Personal information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of candidate selection. Further information concerning the collection of personal information should be directed to the Human Resources Manager, Town of Georgina, 26557 Civic Centre Road, Keswick, ON L4P 3G1 (905) 476-4301
JOB DESCRIPTION
Title: Asset Management Specialist
Job Grade: 15
Position #: 107
Employee Group: CUPE 905.03
Department: Operations and Infrastructure
Division: Asset Management
Date Created: October, 2020
Revision Date: May, 2024
Direction Exercised: None
Reports To: Program Manager, Asset Management
Position Summary
The Asset Management Specialist is responsible for managing, collecting and analyzing data and providing support in the development and implementation of the Town's Asset Management Plan; including its strategies, frameworks, business processes and tools to support capital and operating budget development and rehabilitation and replacement planning of the Town's infrastructure (i.e. Roads, Water, Wastewater, Stormwater and Bridges).
The Asset Management Specialist will maintain asset inventories and databases using GIS tools, service request and work order systems, financial reporting systems, asset management software, and other data management tools.
Responsibilities
1. Operational/Program Functions:
- Supports the implementation of the Town's Asset Management Program through identification and management of projects and collection and analysis of data.
- Supervises asset management data collection activities undertaken by staff and external contractors to ensure data integrity.
- Undertakes regular review and evaluation of equipment, critical system performance, maintenance practices, processes and procedures to determine efficiencies, cost savings, and continuous improvement for municipal infrastructure.
- Identifies, recommends and implements appropriate practices and strategies required for asset management activities to improve and optimize maintenance plans in collaboration with staff.
- Identifies gaps, opportunities, and risks associated with assets; obtains input and requirements from other staff and makes recommendations for process improvements.
- Reviews and ensures quality of the Risk Registers and Risk Mitigation Plans for critical municipal infrastructure. Has responsibility to ensure all changes are captured, logged, and dispositioned.
2. Data Management and Analysis
- Gathers, creates and compiles data for integration into the Town's Geographic Information System (GIS), Service Request System, Computerized Maintenance Management System, Asset Management System and SCADA and supports regular upgrades to those systems as it relates to asset management.
- Organizes and implements datasets for specific projects based on Departmental needs.
- Manages the acquisition and distribution of digital data and mapping for internal and external customers.
- Analyzes data pertaining to assets (condition, criticality, age) to plan for future operations, growth, renewal and replacement.
- Collects and manages as-built asset information and records for all municipal capital works projects Supports the development and on-going implementation of data collection programs undertaken by lower-tier municipal partners in York Region, upper-tier municipal partners (York Region), Provincial/Federal partners, and other Agencies including Conservation Authorities, and utilities.
- Interprets engineering drawings, as-built drawings and records, mapping, technical reports and other data sources for GIS database development efforts.
- Maintains hardcopy and digital files for the organization.
3. Capital Works and Maintenance Project Delivery functions
- Develops and manages condition assessments, technical and process optimization studies and minor capital projects related to municipal infrastructure.
- Prepares terms of reference; monitors expenditures and provides oversight of project, consultants and contractors as per the Town's Procurement policy.
- Provides information to staff and consultants undertaking design work for Capital Works Projects including the provision of mapping, as-built drawings, technical reports, asset inventories, asset condition assessments and other data in the Town's possession.
- Coordinates and resolves program/project issues to minimize impacts on project schedule, cost and budget. Monitors projects to assure they are completed within guidelines and objectives using project management tools.
4. Business Planning and Budget Functions
- Assists the Manager of Asset Management & Technical Services in preparing annual capital and operating budgets by: recommending repairs, replacements or improvements based on information collected through asset condition and lifecycle cost analyses and in consultation with operations staff.
- Assists the Manager of Asset Management & Technical Services in preparing annual business/work plans, service plans and staffing proposals.
- Prepares information to support the corporate financial strategies and master plans including: Asset Management Plan (O.Reg. 588/17), Drinking Water System Financial Plan (O.Reg. 453/07), Development Charge Background Study, Community Benefit Contribution Background Study; Water/Wastewater Master Plan, Transportation Master Plan, Stormwater Management Master Plan, etc.
5. Liaison, Communication & Customer Service Activities:
- Plans, attends, presents information and leads discussions related to asset management planning in public meetings such as Council and public consultation sessions as required.
- Builds strong cross-functional work relationships with other Town departments (e.g., Corporate Services, Finance, Development Engineering, Information Technology Services, and others)
- Develops and delivers written reports and formal presentations to stakeholders on relevant matters specific to the program/projects assigned and offers thoughtful responses to questions and concerns.
- Participates on committees, meetings, task forces, work groups and special projects, as directed.
- Manages information and corporate records in accordance with legislation and corporate standards.
The above statements reflect the general details considered necessary to describe the principal functions and duties of the position and will not be construed as a detailed description of the work requirements that may be inherent in the job.
Minimum Qualifications
Education and Training:
- Three (3) year College Diploma or University Degree in a relevant discipline (Business, Engineering) from an accredited College or University or equivalent combination of education and experience; Asset Management Training and Certification from a recognized Institute or College would be considered an asset
- Experience in water, wastewater, and/or roads infrastructure preferred
Knowledge:
- Proficiency in the field of information management systems (i.e. relational databases, GIS, SCADA, Computerized Maintenance Management Systems, Customer Relationship Management systems, Financial Systems);
- Two (2) years of related experience in asset management and GIS, preferably with public sector programs;
- Preferred candidates possess demonstrated experience with public infrastructure asset management best practices and their strategic applications, developing and maintaining infrastructure inventory databases, infrastructure condition assessments, lifecycle costing, risk assessment, infrastructure renewal costing and priority setting; as well as demonstrated knowledge, experience and awareness of the relevant legislation and regulations related to municipal public works and asset management
- Demonstrated knowledge, experience and awareness of the relevant legislation and regulations related to municipal public works and asset management,
Competencies:
- Ability to read and interpret policy and procedure manuals, technical submissions (contracts, reports, engineering drawings and specifications, legal documents, and memos.
- Strong written and verbal communication skills, including the ability to write technical reports for elected officials (Council), Senior Management and the Public
- Effective decision-making and analytical skills,
- Valid Class 'G' Driver's license and reliable vehicle to use on corporate business;
- Driver's Abstract in good standing required to operate Corporation vehicles;
- Ability to work weekends and/or evenings as required.
Physical Demands and Working Conditions
- May be required to work in, and withstand, severe cold and adverse weather conditions in outdoor work environments.
- May be required to work in hazardous environments and around mechanical equipment such as confined spaces, pumping stations, underground chambers, and on construction sites.
- Up to one-year period of adjustment, orientation, and adaptation on the job.