ACCOUNTING ASSOCIATE- ACCOUNTS PAYABLE

Who is an Accounting Associate- Accounts Payable?
The Accounting Associate - Accounts Payable is responsible for reviewing invoices and expense reports to ensure appropriate approvals have been done and that expenses comply with company expense policies, and for coding and entering approved invoices and expenses into the accounting system to ensure accurate reporting of expenses on the financial statements and timely payments to vendors. This role must also respond to queries from Associates and vendors within 24 hours to maintain positive business relationships and reputation, and ensure that our credit terms remain active.

What will you be doing?

• Processes vendors' invoices to ensure they are entered accurately and paid on time.
• Verifies new vendors' information to ensure the vendor is legitimate and that all required information is complete, then provides vendor information to AP support for the vendor record to be created or updated in the accounting system.
• Ensures that each invoice has been approved by the appropriate person
• Enters invoices and cheque requests for GoodLife and certain affiliated companies into the accounting system via the appropriate input method for that invoice (direct data entry, Excel spreadsheet import, scan and capture, etc.)
• Audits associates' expense reports to ensure they comply with company expense policies and enters them in the accounting system.
• Verifies new Associate account information (payroll ID) provides the information to AP support for the vendor record to be created or updated in the accounting system.
• Escalates out-of-policy expense claims to the expense approver and Accounts Payable manager.
• Ensures expenses are coded to the correct expense accounts.
• Communicates and maintains a positive relationship with all associates and vendors to ensure all invoices are paid to the correct vendors, correct bank accounts, and in correct amounts, and that our vendor credit terms remain active.
• Collects vendors' EFT information for direct deposit payments
• Reconciles vendors' statements and resolves discrepancies
• Responds to vendors' inquiries for invoice and payment status
• Escalates vendor account issues to the approver and AP manager
• Adjusts and accrues vendor invoices to ensure expense transactions are recorded in the correct financial reporting period.

Do you have what it takes?

• High School Diploma
• Completion of Financial Accounting Course
• 1 years' experience
• Efficiency in Microsoft Excel and Outlook
• Ability to enter data into spreadsheets and computer systems quickly and accurately
• Ability to communicate effectively in writing and verbally to convey information and influence outcomes
• Ability to manage and effectively prioritize multiple commitments

What's in it for you?

• Ongoing training & development to ensure a long & successful career path
• Career advancement opportunities
• Competitive Total Rewards Package
• FREE Performance Fitness membership
• Fun & energetic atmosphere to come to every day!

This job posting is for an existing vacancy.

At GoodLife Fitness, we are committed to fostering an inclusive, accessible environment, where all employees and members feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. We are committed to meeting the accessibility needs of persons with disabilities in a manner that respects their dignity and that is equitable. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.

Recruitment Fraud Alert

Many companies are experiencing an increase in recruitment fraud in the form of fake job postings on social media and career sites.

Protect yourself:

GoodLife Fitness, Fit4Less, canfitpro, and GoodLife Kids Foundation positions are posted to jobs.goodlifefitness.com and must be applied to via the secure portal on that site; Job offers or requests for banking information or your SIN will never be sent via email, phone, or text message; Please verify that the person you are communicating with has an @goodlifefitness.com, @fit4less.ca, @canfitpro.com, or @goodlifekids.com email address.

If you currently work for us, Associates should only apply to positions on the Jobs Hub in Workday and all job offers, requests for banking information or your SIN should be completed when logged into Workday. We will never ask you to send this information via email, phone or text.

Please verify that the person you are communicating with has an @goodlifefitness.com, @fit4less.ca, @canfitpro.com, or @goodlifekids.com email address.