Disclaimer: Please note that the job posting you are about to read has been automatically generated by OpenAI based on a brief description sourced from the Job Bank.

Join Our Team as an Administrative Assistant!

Company: Amicus Immigration Consultants Canada Inc

Location: Saint John, NB

Salary: $25.50 hourly

Work Term: Permanent

About the Role

Are you an organized and detail-oriented individual looking to make a meaningful impact in a dynamic consulting environment? Amicus Immigration Consultants Canada Inc is seeking a dedicated Administrative Assistant to join our team. In this role, you will play a crucial part in ensuring the smooth operation of our office while providing exceptional support to our staff and clients.

Key Responsibilities

• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts and maintain records
• Answer telephone calls and relay messages
• Respond to electronic inquiries
• Compile data, statistics, and other information
• Order office supplies and maintain inventory
• Greet visitors and direct them to appropriate contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms, and other documents
• Conduct research and perform data entry
• Provide excellent customer service
• Collaborate with the marketing department to communicate marketing messages
• Maintain and manage digital databases
• Consult with clients post-sale to provide ongoing support
• Supervise office and volunteer staff

Work Environment

You will thrive in a fast-paced consulting firm where your ability to multitask and work under pressure will be essential. This role requires a proactive approach and the ability to work independently with minimal supervision.

Requirements

• Education: Secondary (high) school graduation certificate
• Experience: 1 to 2 years in a similar role or equivalent experience
• Work Language: English
• Hours: 35 to 40 hours per week

Supervision

You will be responsible for supervising 1 to 2 people, ensuring that the team operates efficiently and effectively.

Technical Skills

• Proficient in MS Office Suite (Excel, Outlook, PowerPoint, Word)
• Familiarity with Adobe Acrobat Reader and social media platforms
• Experience with electronic mail and digital databases

Transportation and Travel

• Must have a valid driver's license and own vehicle
• Willingness to travel regularly, with travel expenses covered by the employer

Personal Attributes

• Excellent oral communication skills
• Dependable and flexible team player
• Strong time management and multitasking abilities
• Quick learner with a keen attention to detail

Benefits

• Free parking available

If you are ready to take the next step in your career and join a supportive team dedicated to making a difference in the immigration consulting field, we encourage you to apply!

Disclaimer: Please note that the job posting you are about to read has been automatically generated by OpenAI based on a brief description sourced from the Job Bank.