Purchasing & Accounting Coordinator

Don Brenton's Fire Protection has been a leader in the fire protection industry in Atlantic Canada for 75 years and is now looking to recruit a full-time Purchasing & Accounting Coordinator. For more information about our company, please visit our website at www.brentons.com

This position includes the following duties & reports to the financial controller:

Inventory Control (30%)

• In accordance with the company's inventory committee:
• Determine annual Inventory Valuation in accordance with Controller
• Reconcile inventory valuation report to GL
• Manage, evaluate and allocate freight, brokerage, foreign exchange to stock, job and special items items and ensure proper billing of these extra expenses
• Monitor and evaluate Standard Cost in accordance with Controller
• Monitor and evaluate consumables usage and costs
• Monitor and evaluate material utilization and scrap
• Ensure job work orders are correct and fully completed and that all stock has been allocated to the job or order correctly
• Manage and control measures to ensure mistakes, inaccuracies and discrepancies are highlighted, addressed and resolved
• On an as needed basis, in accordance with established procedures maintain and update the master list of price lists ensuring only current and up to date price lists are available and inventory costs are up to date
• Assist in developing and evaluating the company's inventory management strategy with the aim of controlling costs within budgetary limits, generating savings, rationalizing inventory and maximizing available working capital

Purchasing (20%)

• On a daily basis, as required, approve and send purchase orders from purchasing requests and stock order forms.
• On a monthly basis, print an outstanding PO# report. Print PO received Not Invoiced Report and reconcile with shipments and corresponding invoices and other documents received
• Evaluate suppliers in accordance with ISO policies and procedures and maintain a good working relationship with suppliers by communicating and dealing with concerns or problems such as non-conformances and delays in orders being processed.
• Responsible for finding suppliers who will provide our company our company with the goods needed to operate and be profitable and be aware of other suppliers who may be willing to pride our business with materials at a better cost
• Coordinate shipping/receiving activities including preparing shipping documentation, commercial invoices, obtaining rate quotes etc.
• Technician clothing orders and inventory

Accounts Payable (25%)

• Maintain and reconcile accounts payable (Stock Orders, Special Orders, Job Orders)
• Post AP vouchers matching to PO's packing slips and receipt documentation
• Generate & Evaluate Monthly AP Aging Report
• Reconcile multiple credit cards
• Post and approve expense reports
• Post payments
• Liaison with vendors on AP inquiries
• Support controller auditing/reconciling GL expense accounts and AP cheques
• Various Year End administration support
• Maintain monthly AP check list
• Semi -monthly AP cheque runs (Cheques, EFT, foreign wires, credit card, online & Vendor Portal Payments
• Maintain, order, & reconcile company fleet cards

Finance (25%)

• Maintain company required insurance coverage on incoming vendor orders
• Assist in preparation of budgets
• Monthly journal entries
• Assist in preparation of monthly/ quarterly/ annual financial statements 7 reporting to stakeholders
• In cooperation and as directed by Controller, attend and participate in special project and expense analysis meetings
• Assist with year end prep and various journal entries
• Assist with payroll entries & admin

Assets:

Education (preferred): Bachelor of Commerce Major: Accounting is considered an asset

Education (preferred): NSCC Business Administration - Accounting is considered an asset

Essentials:

Experience: 2-5 years of previous work experience working with Canadian GAAP/ ASPE or IFRS

Proficient with multiple tasks

Excellent communication skills

Excellent Time Management Skills

Polite & Friendly demeanor

Proficient with Microsoft Office Suite & Google Applications

Demonstrated organizational & stress management skills

Attention to detail

Summary:

As a third generation family business, we value our employees first and foremost through providing a balance of challenging responsilbillities, hands on training & support, flexilibity and approachability. We're always on the lookout for people with passion, experience and dedication to service. If that sounds like you, then we want to hear from you.