Finance Clerk

CRSS and ADRSS are non-profit residential agencies supporting individuals with disabilities in Truro and Amherst. We are committed to social inclusion for the individuals we support and value the contributions of our employees. Currently we are recruiting for the position of: FINANCE CLERK

Start Date: February

Status: Permanent

Eligibility: Open to internal and external applicants

KEY ACCOUNTABILITIES:

We are seeking a diligent and detail-oriented Finance Clerk to join our team. The Finance Clerk will provide support to the Bookkeeper and Payroll Administrator and will include, but not limited to, billings, payables, cash management, payroll and vehicle maintenance.

Key Responsibilities:

Petty Cash and Gift Cards:

Review expense receipts and process petty cash disbursements and replenishments.

Review expense receipts and process gift card disbursements and replenishments.

Perform daily cash reconciliation, maintain accurate petty cash and gift card ledgers and reconciliations.

Ensure compliance with relevant policies and procedures.

Investigate and resolve discrepancies in cash transactions.

Vehicle Maintenance:

Manage and track vehicle maintenance schedules and records.

Coordinate with service providers for vehicle repairs and maintenance.

Ensure compliance with company vehicle policies.

Payroll Support:

Assist with payroll processing, including data gathering, entry and verification.

Prepare schedules and summaries to support monthly remittances of benefits and dues.

Accounts Receivables:

Process receipts from petty cash and other expenses to prepare them for invoicing.

Prepare extra billing staffing monthly reports in preparation for invoicing.

Assist in the preparation and sending of invoices to clients and following up on outstanding payments.

Filing of invoices.

Accounts Payables:

o Process vendor invoices to prepare them for payment.

o Assist in the processing of cheques for mailing and distribution.

o Filing of paid invoices.

Miscellaneous:

Create, update and maintain financial spreadsheets relative to above responsibilities, ensuring data accuracy and integrity in all financial records.

Generate reports and provide data analysis as needed.

Provide assistance in any other areas in the Finance Department, as necessary.

QUALIFICATIONS:

o Diploma or degree in finance, accounting, or related field preferred.

o Proven experience as a finance clerk or similar role.

o Proficiency in Microsoft Office, particularly Excel.

o Knowledge of basic accounting principles and financial regulations.

o Strong attention to detail and organizational skills.

o Excellent communication and interpersonal abilities.

o Effective communication in a professional manner at all levels within the organization and an ability to liaise with key partners including families, professionals, funder.

o Demonstrated proficiency in personnel management including supervision, performance feedback, communication, and time-management; taking ownership of issues to resolution.

o The ability to manage multiple priorities effectively.

o The ability to work effectively both independently and collaboratively in a fast-paced environment.

ADDITIONAL REQUIREMENTS:

Willingness to use personal vehicle in the performance of duties.

Successful applicants are required to provide a clear Vulnerable Sector Check and Child Abuse Check

This exciting career opportunity offers a competitive salary and comprehensive benefit package. CRSS/ADRSS takes pride in providing an environment that supports family values and a work life balance.

APPLICATION PROCESS:

Interested applicants must make formal application in writing, including current resume and cover letter demonstrating how your skills and experience match the listed qualifications and responsibilities directly to Suzie Muldowney-Ozawa, Manager of Human Resources, [email protected] Applicants will be required to provide a copy of their degree/diploma. Deadline for applications is Friday, January 31, 2025 at 4 p.m.

Complete application packages are to be submitted Attention to:

Suzie Muldowney - Ozawa

Manager of Human Resources

Colchester Residential Services Society

P.O. Box 1860

Truro, NS B2N 6C7

E-mail: [email protected]

CRSS/ADRSS is committed to inclusive, barrier-free selection and work environments. If contacted in relation to this process, please advise the organization's representative of your need for accommodation measures to enable you to be assessed in a fair and equitable manner. All of our locations are smoke free and scent aware work environments.

Please note that preference will be given to candidates who most closely meet the knowledge, skills and competencies outlined above. We wish to thank applicants in advance for your interest. Only those selected for an interview will be contacted. Typically within one week of the closing date.