Glen Haven Manor Corporation
AP /AR Senior Clerk
à New Glasgow, NS
Publié il y a 11 jours
Numéro de concours:
00625241
Full-time
Experienced
50 000 $ - 52 000 $ / année
AP/AR Senior Clerk
Title: Business Manager
Department: Finance Office
Reports To: Director of Finance
Interface/Build Relationships: Colleagues (intra-departmental and inter-departmental), residents, families, and community partners
Position Objective
To provide administrative support and accounts receivable/accounts payable tasks for the Finance Office with the general day to day operations of Glen Haven Manor
Qualifications:
Grade Twelve or equivalent; and a minimum of five years experience working as an Administrative Assistant
Business Administration Certificate; and a minimum of two years experience working as an Administrative Assistant
Intermediate to Advanced knowledge of Accounting software
Intermediate to Advanced computer skills
Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
Proven organizational, interpersonal and time management skills
Perform duties in an ethical and professional manner; and maintain strict confidentiality
Most be bondable
Knowledge & Skills: Conflict Resolution Problem Solving
Communication Organizational
Interpersonal Time Management
Team Player Adaptable
Detailed Orientated Thorough
Characteristics & Behaviors: Accountable Disciplined Initiative
Adaptable Enthusiastic Motivated
Approachable Flexible Professional
Compassionate Friendly Reliable
Cooperative Honest Responsible
Position Summary
Provide outstanding administrative support and accounts receivable duties for the residents, families/friends, co-workers and administration in an efficient, organized and professional manner for the day to day operation of the Business Office
Accountabilities
Complete assigned workload as per departmental procedures (including but not limited to the following):
Responsible for maintaining all aspects of the AR Subledger.
i. Process monthly resident admissions and discharges as reported by care department
ii. Create monthly resident invoices for both accommodations and optional charges
iii. Distribute monthly invoices to residents/families
iv. Create/reconcile monthly automatic withdrawals from resident accounts
v. Receive payments (cash, cheque) and make bank deposits
vi. Record all AR transactions in accounting software
vii. Assist with quarterly resident reconciliations as required by DSLTC
viii. Liaison with residents/families to ensure Income Taxes are filed and information submitted to Eligibility Review Unit.
ix. Distribute annual income tax medical receipts
Responsible for Guest Trust administration of resident funds and ensuring all transactions are recorded in accounting software
Monthly reconciliation of office petty cash
Prepare Department of Health monthly billing for over cost and wound care supplies
Responsible for all aspects of the AP subledger.
i. Order office supplies
ii. Match invoices, packing slips, purchase orders
iii. Record all invoices and credits in accounting software
iv. Process biweekly cheque runs and facilitate cheque signing by Administrator and Board of directors.
v. Process by biweekly EFT payments and bank transfers as necessary.
Greet and direct residents, staff and families to contacts or service areas
Organize and prioritize allocated job tasks
Follow direction with minimal supervision
Follow documentation standards and complete applicable forms
Comply with all policies, procedures, standards and programs
Knowledgeable and respectful of Resident and Family Rights and Responsibilities
Contribute to customer service excellence at all times with residents and families
Interact professionally, positively and courteously with residents, families, visitors and staff
Apply infection control practices and standard precautions
Implement Standard Operating Procedures and Safe Work Practices
Apply proper body mechanics when performing all duties
Maintain effective intradepartmental and interdepartmental relationships.
Participate in professional development opportunities.
Participate on committees that promote the goals of Glen Haven Manor
Adhere to the Declaration of Confidentiality
Adhere to the Standards of Conduct
Commit to embracing diversity and creating unity and inclusion among members of your work community
Respond to emergencies as per Emergency Voice Code procedures
Apply the organizational values to achieve the Vision, Mission and Strategic Directions
Performs all other related duties as assigned
Safety Health & Environmental Affairs
Complete all job tasks in accordance with the Standard Operating Procedures and Safe Work Practices and acknowledge health and safety as everyone's responsibility. Participate in activities associated with the management of workplace safety health and environmental affairs as endorsement of a progressive safety culture.
Working Conditions
Sitting for extended periods of time
Lifting, reaching, and walking on a regular basis
Minimal periods of bending/stooping and carrying
Subject to interruption of duties resulting from resident needs
Exposure to distress and frustration from expressions of challenging or responsive behaviors
Physical Requirements
Light to moderate working conditions
Acknowledgement
This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the role.