Requisition ID: 223856
Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

As a Foundation Associate within Scotiatrust's National Foundations team you provide proactive administrative and client service support to a Foundation Officer and the day-to-day management of an account portfolio with charitable beneficiary, Co-Trustee and/or Corporate Board relationships. The accounts will be of varying size and complexity and with various oversight and account administration requirements.
While discussions with Co-Trustees, beneficiaries, clients (including Boards of Directors), their advisors and the business community will generally be the responsibility of the Foundation Officer, the Foundation Associate will frequently deal with external contacts, gather and relay information and is designated as the point of contact in the absence of the Foundation Officer.
Key Job Accountabilities
1. Administration and Relationship Management Support

• Assist the Foundation Officer with providing a best-in-class, proactive and personalized client experience to high net worth clients and charitable beneficiaries, exemplified by timely and accurate account administration coupled with demonstrated technical expertise, personal integrity and an ability to respond to stated and unstated client needs and concerns.
• Provide effective back-up in the absence of the Foundation Officer by demonstrating a detailed knowledge of the accounts and responding to the client and beneficiary needs in a timely manner, referring matters to other resources, including internal and external partners, where appropriate.
• Maintain daily surveillance over cash positions and portfolio account balances and provide reports for any cash positions that require remedial attention. Create/input accurate and timely accounting entries for payments to third parties, realization of assets, fee collection, referring any/all unusual items for further action as required. Prepare detailed fee calculations in Estate, Trust, Corporate and Agency accounts in accordance with fee agreements or local judicial/industry practice.
• Assemble information regarding assets in new accounts (including research into the tax costs) and ensure the preparation of the opening inventory. Set up client and asset information on the Trust Accounting software, including the creation and maintenance of diaries to provide for such matters as fixed remittances, fee processing, investment reviews and statement production.
• Prepare routine correspondence and documentation, including draft documentation in respect of matters that policy requires be submitted to the appropriate internal oversight groups concerning beneficiary/court approval of fees and statements.

2. Additional Accountabilities

• Champions a customer-focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Understand how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
• Champions a high-performance environment and contributes to an inclusive work environment and team culture.

Skills Experience and Functional Competencies

1. Proactive with a proven track record of providing a best-in-class client experience;
2. Proven aptitude to learn new concepts and readily apply them to day-to-day tasks;
3. Strong interpersonal and verbal communication skills;
4. Strong time management skills and a proven ability to multi-task.
5. French language proficiency and/or bilingual skills is considered an asset.

Education / Experience

1. High School Graduate
2. Educational background and/or experience in Finance, Business, and/or philanthropy
3. CSC, IFIC, STEP Canada, ICB, CAGP, CSI and/or related industry designations are considered an asset
4. Working knowledge of asset management and administrative procedures
5. Strong PC Skills
6. Basic knowledge of Trust Accounting principles

Working Conditions

• This is a hybrid role (in office and remote) and there is a general requirement to be flexible regarding work environment and location. Currently, National Foundations staff are required to work in office a minimum of 3 days per week. In office frequency expectations are subject to update and change in accordance with All- Bank and Department policies in effect from time to time. The working environments will require normal sensory attention with the expectation that you are a self-motivator and self-starter. There may be occasional travel required. The incumbent may occasionally be required to attend external client meetings outside of normal business hours. The incumbent may be required to work extended hours, as needs dictate.
• There is a preference that the successful candidate be Toronto-based, however this requirement may be flexible at the discretion of Management.

Location(s): Canada : Ontario : Toronto || Canada : Alberta : Calgary || Canada : British Columbia : Vancouver || Canada : Ontario : Ottawa
Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.