Duties to Faculty:

• Assists the Director and faculty members with various duties as required.
• Provides documents and assists with the B.Ed. orientations (B.Ed. Open House, materials for new students and new faculty).
• Prepares letters of recommendation on behalf of faculty for students completing their field placements and academic terms.
• Assists faculty members with entering student grades, and preparation of course materials (typing course outlines, photocopying materials for distribution to students and preparation of documents for Moodle), organizes book orders through UNB.
• Composes promotional materials (newsletters, posters, etc.) for faculty sponsored events and organizations.
• Schedules meetings and circulates agenda and minutes, maintains a record of faculty office and class hours.
• Prepares yearly course schedules for full-time and part-time faculty over three academic terms.
• Liaises with part-time faculty regarding class schedules, important dates, student issues and other unique characteristics of the programme.
• Coordinates and arranges for meetings, travel, facility requirements, various correspondence, catering and/or other conference related tasks for all faculty members on and off campus.
• Arranges logistics for guest speakers (parking passes, incentives).
• Supervises teaching assistants and other student employees as directed by Faculty.

Director and Departmental Duties:

• Maintains computerized spreadsheet ledger of the School's budget and submits reports to the Director as required. Generates requisitions for budgetary items and facilitates the purchase and distribution of program items (STU ties, pins, tote bags, etc.).
• Prepare letters of recommendations, upon instructions from the Director, for the Vice-President (Academic and Research) for hiring of B.Ed. field placement supervisors and part-time faculty.
• Coordinates and schedules appointments for internal committees and external meetings at the Provincial Department of Education and at the national organization of Canadian Academic Deans of Education.
• Arranges travel for attendance at external meetings related to this professional programme.
• Assists the Director with various duties as required.

Student Responsibilities:

• Coordinates yearly registration and orientation mail out to all new B.Ed. students.
• Maintains on-going electronic communication with students during the three academic terms and two field placements.
• Maintains student mailboxes and distributes necessary hard copy materials.
• Coordinates the add/drop course form for B.Ed. students. Due to certification requirements this needs to be managed outside of the regular University system.
• Responsible for ensuring students have met the required 60 credit hours of courses for graduation and certification.
• Maintains and tracks historical records for preceding 10 years of graduates from the program (employment statistics, letters of reference, etc.) Assists with digitizing these documents.
• Coordinates and manages the student borrowing library of multi-media and other equipment.

Field Placement Responsibilities:

• Compiles and types confidential internship reports twice a year for B.Ed. Field Placement Supervisors and distributes these documents in a timely manner to the B.Ed. Field Placement Supervisors and their interns. Manages the storage process for these documents.
• Assists the Field Placement Coordinator with the orientation program, guidelines booklets, and preparation of templates for internship supervisors.
• Coordinates, in conjunction with the Field Placement Coordinator, the B.Ed. Field Placements by maintaining computerized files, manipulating, and retrieving data to place interns. Maintaining permanent records of student resumes, criminal record checks, policy 701 and final evaluations.
• Coordinates, enters, manipulates, and retrieves data to compile documents and other information as required. Assists part-time faculty with internship supervision evaluation forms.
• Prepares and distributes all internship informational materials for students, B.Ed. Field Placement Supervisors, cooperating teachers, and public-school principals.

Admissions:

• Coordinates multiple admissions processes for the B.Ed. programme and the Educational Institute (Master's level courses for practising public school teachers). Responds to information regarding the B.Ed. programme, coordinates communication with students related to the Education admission processes.
• Maintains manual and computerized filing system of word processing files and spreadsheets. Enters, manipulates, and retrieves data from the separate elements of the admissions process, and compiles statistics, and prepares specialized reports to enable effective decision making.
• Develops and monitors student database for admission process for B.Ed. programme and Education Institute.
• Prepares and distributes all admission information packages for both programmes.

External Duties:

• Communicates student grades to Provincial Teacher Certification Branch and provides guarantee of student criminal record checks.
• Responsible for liaising with the Communications Department regarding changes to the Education website. Publishes updates to the Education website.
• Acts as the first point of contact for the School of Education by answering the telephone, relaying messages, and dealing with faculty, staff, students, and guests by responding to general inquiries about the admission process and requirements, the program and other queries relating to the School of Education.
• Coordinates and schedules guest speakers, field trips, school visits by B.Ed. classes as well as Provincial Department of Education representatives.
• Receives and analyses information and requests. Provides information and/or response to these requests when appropriate and refers to appropriate people when required.
• Liaises with university support services (maintenance, food services, technology) on behalf of departmental members.
• Manipulates, retrieves, and enters data to compile statistics and other information as required in preparing specialized reports through Datatel.
• Coordinates with ITS regarding information communication technologies (ICT) for student and faculty requirements. Coordinates distribution of text and course materials, scheduling courses and classrooms, assisting external instructors with unique School of Education requirements.

Operations:

• Provides instructional support by ordering flipcharts, markers, art and music supplies, science lab equipment and book orders.
• Provides maintenance for SmartBoards, Mac lap-top cart, Senteos (clickers), data projectors, video and digital cameras.
• Provides duties as receptionist regarding all B.Ed. inquiries from faculty, staff, students, guests, and external agencies regarding the professional program, field placement and admission requirements.
• Distributes copies and tracks incoming mail (organizes outgoing mail, couriers, faxes, etc.)
• Types and/or edits correspondence, minutes, reports, etc., from written drafts. Composes and types routine letters and memoranda from general instructions. Materials may be confidential in nature.
• Maintains practices and procedures that contribute to the productivity and efficiency of the office. Organizes and expedites flow of work through the office and initiates follow-up action.