Administrative Services Assistant with NBREA
About NBREA:
The New Brunswick Real Estate Association (NBREA) is a provincial association of REALTORS® working together to strengthen and promote standards of professionalism. The NBREA represents over 1450 agents and salespeople throughout the province. We regulate, advocate for, and educate our members to advance the profession and protect the public interest.
We are happy to be supported by The Chapman Group in this recruitment.
Position Details:
The Administrative Services Assistant supports NBREA team members, including the Senior Administrative Services Officer, Director of Education & IT Services, Director of Communications & External Relations, and CEO, on various projects. This position also provides backup support to the Senior Administrative Services Officer.
Reports to: Senior Administrative Services Officer
Working With Us / What We Offer:
- Competitive compensation, with annual performance and salary reviews
- Generous group benefits plan including Health, Dental, and Vision coverage along with confidential 24/7 access to our Employee Assistance Program (EAP)
- Group RRSP with employer matching contributions
- Generous vacation and personal days entitlements
- Professional development and training opportunities
- Supportive team environment
- Great uptown Fredericton office location with free onsite parking
- Other great incentives that make NBREA a great place to work!
General Administrative Support Duties-
- General office duties, including photocopying, faxing, printing, create labels, prepare documents, mail etc., to support the team.
- Respond to student inquiries regarding Practicum and Exam procedures and schedule.
- Assist with Pre-Licensing Education (PLE) registration processing and prepare PLE student materials for shipment. Assist with practicum and exam registrations.
- Provide full back-up support for the Senior Administrative Services Officer, including but not limited to reception phone coverage.
- Prepare the boardroom for all meetings, ensure the room is tidy and in a professional state. Order meals for meetings, as required.
- Monitor all office/kitchen supplies and restock and order as required.
- Act as main contact for all suppliers.
- Monitor inventories for educational materials and textbooks and re-order as required.
- Desktop publishing of printed material.
- Manage enrollment for Mandatory Continuing Professional Development (MCPD).
- Track MCPD course progress and support student and members for the Learning Management Systems (LMS) platform
- Event planning support such as, preparing sponsorship packages, grant applications, lottery licenses, and preparing PowerPoint presentations.
- Assist with fundraising (donation requests, thank you letters), action meeting surveys, and management of Affinity program partners.
- Other duties as required and/or requested.
Key Competencies & Skills:
- Ability to work independently, organize and prioritize workload while maintaining flexibility and able to react to last minute changes.
- Exceptional attention to detail and ability to work within established deadlines.
- Strong writing and interpersonal skills, exercising tact and diplomacy.
- High standards of ethics and confidentiality in handling sensitive information.
Qualifications & Experience:
- Post-secondary education with related work experience.
- Strong computer skill including Microsoft 365 tools, Adobe, WordPress, and database management systems.
- Experience with video-editing software is an asset.
- Knowledge or background in the real estate industry is an asset.
- Bilingual (English and French) is required; French fluency - verbal required, reading and writing skills are an asset.
Working Conditions:
- Full-time position, Monday to Friday, 8:30 AM - 4:45 PM, with occasional overtime as needed.
- Occasional travel may be required.
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