Accounting Associate with NBREA
About NBREA:
The New Brunswick Real Estate Association (NBREA) is a provincial association of REALTORS® working together to strengthen and promote standards of professionalism. The NBREA represents over 1450 agents and salespeople throughout the province. We regulate, advocate for, and educate our members to advance the profession and protect the public interest.
We are happy to be supported by The Chapman Group in this recruitment.
Position Details:
The Accounting Associate supports the Director of Finance and Inspections by performing a variety of financial and administrative duties. This role requires strong time management and organizational skills, as it involves both accounting and administrative core duties. The Accounting Associate plays a crucial role in maintaining accurate financial records, ensuring regulatory compliance, and supporting membership and inspection-related activities.
Reports to:
Director of Finance & Inspections
Working With Us / What We Offer:
- Competitive compensation, with annual performance and salary reviews
- Generous group benefits plan including Health, Dental, and Vision coverage along with confidential 24/7 access to our Employee Assistance Program (EAP)
- Group RRSP with employer matching contributions
- Generous vacation and personal days entitlements
- Professional development and training opportunities
- Supportive team environment
- Great uptown Fredericton office location with free onsite parking
- Other great incentives that make NBREA a great place to work!
Accounts Payable & Receivable-
- Code and process accounts payable invoices for entry into accounting software.
- Prepare and issue accounts receivable invoices and post payments.
- Reconcile monthly credit card transactions and vendor statements.
Financial Data Management & Reporting-
- Import and allocate financial transaction files from Association Management System (AMS) to accounting software.
- Maintain accurate financial records by assisting with reconciliation of bank accounts, credit card statements, and general ledger accounts.
- Maintain financial reconciliation worksheets, including but not limited to pre-licensing course revenue reconciliation and members' general liability insurance reconciliation.
- Assist with year-end audit preparation.
Membership & Insurance Processing-
- Assist with and/or provide backup support for processing of membership applications received through the association's membership dashboard, including invoice calculations and payment processing.
- Assist with biannual bulk membership invoicing preparation and payment processing.
- Issue certificates of insurance for members as required.
Administrative & Committee Support-
- Provide administrative assistance for finance and inspection-related committees, including scheduling meetings, preparing agendas, and drafting minutes for Finance Committee, E&O Claims Committee, and Inspection Team.
- Organize and maintain both electronic and paper-based finance and inspection records.
Other Duties-
- Support special projects related to finance and inspections as assigned.
- All other duties as assigned.
Key Competencies & Skills:
- Strong attention to detail, ensuring all financial transactions are processed and reconciled accurately.
- Excellent time management and organizational skills, with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- High ethical standards and confidentiality in handling sensitive financial or other information.
- Strong written and verbal communication skills, allowing for professional interaction with internal teams, external contacts, and members.
- Proficiency in accounting software, Microsoft Office suite, spreadsheets (Excel), and database management systems.
- Strong understanding of financial regulations, bylaws, legislation, and procedural guidelines.
Qualifications & Experience:
- Post-secondary education in Business Administration, Accounting, Finance, or a related field.
- Proven experience in accounting, bookkeeping, or financial administration.
- Knowledge or background in the real estate industry is an asset.
- Bilingual (English and French) is an asset but not required.
Working Conditions:
- Full-time position, Monday to Friday, 8:30 AM - 4:45 PM, with occasional overtime as needed.
- Occasional travel may be required for meetings, training, or audits.
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