Administrative Assistant
Department of Environment and Local Government
Administrative Assistant Level 3
Open Competition
Fredericton

Interested in making a difference in our province? We encourage you to Choose GNB!

Who we are
The work we do has a positive impact on our communities and helps improve the everyday lives of New Brunswickers. Together, we are over 45,000 New Brunswickers who are passionate problem-solvers, who make a difference and are proud to call New Brunswick home.

The Corporate Services and Community Funding Division provides departmental services including financial management, strategic planning and performance excellence, as well as oversight of human resources management and information technology development and support. It provides oversight and administration services for the Canada Community Building Fund, and the provincial Environmental Trust Fund. The division provides technical support and engineering advice to communities in addressing their infrastructure concerns as they relate to the applicable funding programs.

The Department of Environment and Local Government provides integrated stewardship through planning and management of land use, and waste management issues. It ensures effective enforcement of, and compliance with, environmental legislation and regulations and provides effective consultation and liaison with local governments, regional service commissions and Rural Districts on governance related issues.

What you will do?
As a member of the Corporate Services and Community Funding Division, you will be responsible to:

• provide a wide range of secretarial and administrative support (i.e. coordinate translation requests, mail sorting, photocopying, filing, correspondence, etc.)
• respond to telephone and email inquiries,
• coordinate various meetings,
• manage office supplies, and
• perform other related duties as required.

This role will also support the Information Management Services branch with the following tasks:

• SharePoint administration,
• software license and access management,
• divisional information technology requests and
• perform other related tasks as required

Who you are
You are open to new challenges, solution-oriented and able to work within a fast-paced team environment. You enjoy being part of a collaborative team working towards common goals. You are concerned for the safety and wellbeing of New Brunswickers.

Your attitude, skills and interests are just as important as your area of study. We are looking for diverse backgrounds that bring a combination of the following:

Essential qualifications

• High school diploma or GED, supplemented by a minimum of a one (1) year post-secondary program in Office Administration, or in a related field and a minimum of three (3) years of related work experience.
• Strong knowledge and experience with Microsoft Office Suite

An equivalent combination of education, training and experience may be considered.

Written and spoken competence in English and French is required. Please state your language capability.

Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that preferred language for assessment is identified on your resume.

Asset Qualifications
Preference may be given to candidates that demonstrate one or more of the following:

• Experience using MS Office products (Word, Excel, Teams, PowerPoint, etc)
• Experience administering SharePoint
• Experience working with confidential information.

Subject to the response to this competition, candidates may be required to demonstrate on their application one or more of the asset qualifications in addition to the essential qualifications in order to be given further consideration.
Behavioural competencies

• Client Service Orientation;
• Effective Interactive Communication;
• Initiative;
• Results Orientation; and
• Teamwork and Cooperation.

Technical Competencies

• Records and Information Management
• Ability to Use Office Technology, Software and Applications
• Planning and Organizing Skills

Résumés should be in chronological order specifying education and employment in months and years including part-time and full-time employment.

Wage
Administrative Services Level 3: $ $1,625 to $ $1,971 bi-weekly, based on 36.25 hours per week

Work environment

• Office location: 20 McGloin (Marysville Place), Fredericton.
• Standard hours of work: Monday - Friday, 8:15-4:30 (office schedule)
• We promote a scent-reduced environment.

What can GNB offer you?

• Comprehensive benefits package which includes paid vacation, optional health and dental plans, Life Insurance, and participation in the Public Service Shared Risk Pension Plan;
• Opportunities for career growth, professional development and training.
• Free Parking and recreational trails. (at Marysville Place)
• Free access to Employee and Family Assistance Program (EFAP) and services
• A departmental social committee; and
• A fitness facility (at Marysville Place) for employees at low cost.

Providing a safe workplace for all. Your health & safety are important to us. GNB has implemented preventative measures across the organization to ensure your health & safety.

How to apply
If you are interested in this exciting opportunity, we encourage applicants to apply on-line at: https://www.ere.gnb.ca or by email to [email protected] by May 6, 2025 indicating competition number 80-25-002. This competition may be used to fill future vacancies at the same level.

Department of Environment and
Local Government P.O. Box 6000
Fredericton, NB E3B 5H1
Telephone: 506-453-2690

We thank all those who apply, however, only those selected for further consideration will be contacted.

As per the?Civil Service Act, veterans, who demonstrate they are among the most qualified, shall be given preference at the time of appointment.

We are an Equal Employment Opportunity Program contributing to the creation of a more balanced workforce that reflects the diversity of the province by removing barriers to employment and providing individualized supports to designated equity group members.

The New Brunswick Public Service: Improving the lives of New Brunswickers every day!
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