Zone: Eastern Rural Zone
Location: Clarenville GB Cross Hospital
Administrative Officer I
Management Support
Central Staffing
00747POS

Hours: 75 bi-weekly (8 hours; Days)

Salary: CG-27 ($25.48 - $28.18 per hour)

Competition Number: VAC0009487

Posted Date: 2025-04-15

Closing Date: 2025-04-22

Job Summary
Reporting to the Manager of Central Staffing, this management support position is responsible for supervising, training and directing Staffing Officers, and provides guidance in problem solving. They also perform Staffing Officer duties when required.
The Administrative Officer I (AOI) prepares all master schedules and templates, according to collective agreement and guidelines, for Housekeeping, Nursing, Materials, Central Sterilization Room (CSR), Nutritional Services and the Staffing Office, including the development of summer and Christmas schedules. In addition, they revise schedules for all vacation periods and to accommodate orientation and/or education periods. They liaise with union members and managers to review guidelines and modify as necessary.
They are responsible for the planning, coordinating and deployment of staff for the above departments and work in consultation with the department managers for the effective and efficient utilization of staff. They also assist managers in responding to requests for leave, staff assignments/reassignments/deployment of staff based on qualification, orientation and experience.
The AOI is responsible for ensuring timely preparation, completion and accuracy of attendance and payroll. The AOI also assists Human Resources and management in the preparation of data collection and analysis surrounding grievances. The AOI works relatively independently, with a Human Resources Consultant available to provide advice and direction when needed. Other related duties as required.
Job Demands
By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Required to lift objects less than 10lbs, with majority less than 5lbs.
Require frequent bilateral repetitive fine motor skills (i.e. typing and mousing) while entering/maintaining data, as well as a constant requirement for eye/hand coordination to ensure precision in completing work and maintaining database file.
Constantly sits to a desk performing computer work, making or answering a telephone call or responding to emails.
Visual and hearing concentration is required to observe, consult with staff, work on documents or to listen to staff/public on the telephone or in person.
Work provides the opportunity to take postural breaks standing and walking within the office environment.

Job Qualifications
Education
Completion of a recognized/approved three-year Business Management Program (HR Concentration preferred).
Experience with collective agreement administration and staff scheduling is required.
Courses and proficiency in MS Office, Internet and various other computer applications are required.

Experience
Minimum of three years' experience within the last five in a progressively responsible administrative role is required.
Considerable experience meeting deadlines, while maintaining a high level of productivity, accuracy and efficiency.

Competencies (Knowledge, Skills & Abilities)
Demonstrated excellent verbal and written communication and customer service skills.
Demonstrated organizational and time management skills.
Ability to multi-task and be a critical thinker.
Ability to handle multiple projects, under pressure and respond appropriately within deadlines.

Other
A satisfactory record of work performance and attendance is required.