Date Posted: April 8, 2025

Posting Deadline: April 22, 2025

Department: Facilities Management

Type of Employment: Permanent, Full-Time

Group Affiliation: Bargaining Unit 179, Group 6 ($43,410- $51,418 annually)

At Saint Mary's University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the University's success. We are currently looking to fill the position of Administrative Assistant IV to join our Facilities Management team.

What we offer

As a team member at Saint Mary's, we are proud to offer many benefits. Some of these include:

• Competitive compensation
• Comprehensive benefits package
• Defined Contribution Pension plan
• Vacation
• Paid sick time
• On-site parking
• Employee Transit EPass through Halifax Transit
• Holiday closure
• Summer hour schedule

Job Information and Responsibilities

Under the direction of the Administrative Manager, Facilities Management, the Administrative Assistant IV will:

• Provide secretarial and administrative support to the Senior Director and to the Facilities Management Department.
• Be the first point of contact with faculty, staff and students for departmental inquiries and requests that deal with time sensitive emergencies or requests that may affect the university operations.
• Will be responsible for the administration of the work request system, the parking database, key management, and training system; also, for reporting and following up with elevator repairs, license renewals and pest control concerns.
• Be responsible for preparing and presenting monthly reports for work orders, pest management, Security statistics and parking sales.
• Will be responsible for interacting with the Custodial, Maintenance and Operations staff for action on time sensitive and critical requests and to assist obtaining and tracking leave/payroll requests.

The Collective Agreement can be viewed here.

Experience and Education Requirements

To be the successful Administrative Assistant IV you will have:

• High School graduation plus 1 year community college business course.
• Minimum 1-year related experience.
• Excellent interpersonal and customer service skills.
• Strong organizational skills.
• Proficient in Microsoft Office.
• Must have strong multi-tasking skills and pay close attention to detail.
• Ability to work in a busy demanding environment.
• Ability to work virtually.

Application Details

Apply for this opportunity online using our online application system through Career Beacon. Click on "Apply Now" and complete all required information fields. Qualified candidates should submit the following with their application:

• Resume
• Cover Letter
• Three Professional References

Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.

At Saint Mary's University, equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect, we welcome applications from women, Indigenous peoples, racialized persons/visible minorities, persons with disabilities, persons of minority sexual orientation or gender identity and others who might contribute to the growth and enrichment of our community. Applicants are encouraged to self-identify. If you require accommodations during the recruitment process, please contact Talent Acquisition at [email protected].