Zone: Eastern Urban Zone
Location: Health Science Centre
Administrative Assistant
Medical Services
Permanent Full-time
00692POS

Hours: 70 bi-weekly (8 hours; Days)

Salary: CG-27 ($25.48 - $28.18 per hour)

Competition Number: VAC0009562

Posted Date: 2025-04-02

Closing Date: 2025-04-09

Job Summary
The Clerk IV provides advanced confidential administrative support to the Regional Director of the Medical Services Program. This position provides advanced Administrative support of a responsible and confidential nature to ensure smooth and efficient operation of the office of the Provincial Director of Medical Services as well as the overall Medical Services department. In carrying out these functions, the incumbent plays an integral role in month-end reporting activities, audit preparation processes and data base entry and management. As well as encompassing a full range of office administrative functions including production of correspondence, reports and presentations. Strong computer skills are required. As well, the candidate will maintain the Directors and managers calendars, organize meetings, prepare agendas; record minutes and carry out necessary follow up. The incumbent will organize and maintain effective file management systems, handle routine correspondence, and will be the first contact to the Department ensuring appropriate referral and follow up. This position will have daily interactions with Senior Executive, Directors, Physicians, and Managers, staff, internal and external clients.

Job Demands
By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Regularly lifts objects weighing less than 5 lbs and occasionally up to 10 lbs.
Work provides the opportunity to stand and walk within the office environment.
Constantly required to use fine finger/precision work while entering/maintaining data, as well as a constant requirement for eye/hand coordination to ensure precision in completing work and maintaining database files.
Regularly to constantly requires bilateral, repetitive fine motor skills (i.e. typing and mousing) on the computer (seated at a workstation)..

Job Qualifications
Education
Graduation from High School or equivalent.
Completion of a recognized/approved two-year Office/Business Management Program from a recognized/approved college is required.

Experience
Minimum of three years' experience within the last five in a progressively responsible administrative role is required.

Competencies (Knowledge, Skills & Abilities)
An excel test may be administered by Human Resources.
Demonstrated proficiency in Microsoft Office, Excel, PowerPoint and Outlook is required.
Demonstrated strong organizational and communication skills.
Demonstrated effective problem solving and analytical skills.
Proven ability to work with limited supervision in a dynamic work environment.
Demonstrated ability to work effectively within a deadline driven, team-orientated environment.

Other
A satisfactory record of work performance is required.

*Proof of a current office administration/business management program is required. To be considered current, the program must have been completed within the last five years, unless it has been used in recent positions. This must be demonstrated on the application form.