Position: Accounting Clerk
Department: Finance
Responsible To: Director of Finance

Position Summary:

Performs accounting functions and provides general support to the Finance Department. Duties and responsibilities include performing accounting tasks and financial transactions related to all aspects of the Home. Ensures services are delivered in keeping with the mission, vision and values of the Home and meet the appropriate standards for Long Term Care Facilities.

Core Competencies:

1. Accepts responsibilities for decisions made and for achieving the expectations of his/her role in the organization
2. Communicates effectively with residents, coworkers, managers, volunteers, families and members of the public
3. Displays attitudes in work performance that are in keeping with the mission and are resident focused
4. Works cooperatively and respectfully with others to further the values and mission of the organization
5. Participates in continuous quality improvement by seeking ways to improve resident care and service delivery
6. Demonstrates ability to adapt to change by taking responsibility for self learning, receptive to new ideas and willingness to try new methods and approaches
7. Demonstrates respect and caring for others by respecting others values and opinions, displaying compassion and empathy, protecting integrity and confidentiality of others

Responsibilities:

1. Promote and maintain the safety of all residents, staff and visitors
2. Accounts payable invoicing, coding, data entry, edit, posting and cheque run
3. Payment to Nova Scotia Nurses Union and CUPE dues
4. Ensure payment for accounts payable are received from residents, third party providers
5. Receipt all incoming payments
6. Receives/posts payments, prepares bank deposits
7. Performs balancing functions of cash receipts and financial accounts/books
8. Evaluates accounts to identify late payments or delinquent balances, initiates action to collect unpaid balances
9. Balance and replenish petty cash for the organization and resident's personal use allowance
10. Calculate HST rebates, completes forms and forward for reimbursement
11. Receipt all donations and incoming bank deposits
12. Balance all residents accounts, income and personal use when payments are received
13. Organize income tax information for each resident and issue receipts when requested
14. Memorial fund, completing envelopes, issuing receipts, bank deposits
15. Compile and prepare statistical reports as requested i.e. Stats Canada
16. Reconcile & submit monthly DHW Financial Claim Form
17. Collect monthly rent for Enriched Housing tenants
18. Participate in admission process for new residents
19. Utilize continuous quality improvement principles and evidence based decision making processes to ensure accurate accounting practices
20. Research and obtain information on costs and best practices for finance department
21. Participate on committees as required by the Departmental Director
22. Perform other related duties as may be required by the Departmental Director

Qualifications:

• Two year business program
• Five year experience in bookkeeping and office procedures
• Demonstrated Computer Skills in Microsoft Word, Excel, Simply Accounting

Other Requirements:

• Good general health which allows for the ability to attend work on a regular basis and meet the physical demands of the position
• Good personal hygiene
• In accordance with the organization's Police Record Check Policy, the position requires the incumbent to submit a Police Record Check Clearance
• Valid Class 5 Driver's License

Knowledge and Skills:

• Strong organizational skills
• Ability to prioritize and multi-task in a rapidly changing work environment
• Ability to adapt to changing workplace technologies and incorporate new learning into daily practices
• Ability to work as a team member

Accountability:

• To be knowledgeable on and implement the Mission Statement and Core Values of the Home
• To be knowledgeable on pertinent policies of the Home
• To practice and promote occupational health and safety

Development Duties:

• Attend in-services, educational and training sessions for self development
• Attend compulsory fire safety orientation and WHMIS