Graysbrook Capital Ltd. (Graysbrook) is a licensed private mortgage lender servicing a wide range of clients across the Atlantic Provinces and the Ontario markets. With our exceptional service and specialization in creative short-term mortgage solutions, we provide opportunities to a diverse client base through flexible underwriting criteria and a common sense approach. Through this service focus and continued partnerships with industry leaders, we are one of the largest private lenders in Atlantic Canada. If you are interested in joining a reputable, dynamic, fast-growing, community-oriented firm with a true commitment to service excellence, consider the following role:

Office Administrator

Reporting to the Director of Alternative Lending, the Office Administrator is responsible for the administrative function to support Graysbrook's operations. This role encompasses administrative, accounting and client-based activities, ensuring accuracy, completeness, timeliness and effective dissemination of information in the organization. The key areas of responsibilities are:

• Administration: organize and maintain complete files, records and documents; prepare and send various communications, including for payments, payouts and renewals; compile monthly operational and financial data in the defined format; set up client files and maintain up to date information in the prescribed system.
• Accounting: record and process all client payments; reconcile the general ledger accounts; record vendor invoices for payment.
• Client-based: follow-up on payments as required and support the collection process; investigate client transactions and tracing items; respond to client enquiries; on behalf of clients, interact with lawyers for the funding and payout processes.

Education / Experience:

• University degree in business or an equivalent from a community college.
• Minimum of three (3) years in an administrative support role.
• Basic accounting experience, with banking experience considered to be an asset.
• Equivalent combination of education and experience will be considered.

Employment Equity, Diversity & Inclusion at Graysbrook:

Graysbrook strives to achieve a workplace where opportunities are based on skills and abilities and recognize the value that diversity brings. Applications from all qualified candidates, including those who identify as racially visible, Indigenous, women in underrepresented roles, persons with disabilities, and members of the 2SLGBTQI+ community are encouraged. If you require any accommodation in the application and interview process, please let us know.

This is a full-time position that offers compensation commensurate with experience and qualification as well as competitive benefits, including a hybrid work option that provides for a remote work component.

Closing date for this opportunity is March 18, 2025.

Method of Applying:
Please apply by submitting a resume to [email protected] as well as providing your salary expectations. While we appreciate all submissions, only those considered for an interview will be contacted. Thank you for your interest in joining the Graysbrook Team!