Coordinator, Registration & Continuing Education Services
Type of Employment: Permanent, Full Time
Closing Date: March 14, 2025

About The Nova Scotia Association of Architects
The Nova Scotia Association of Architects (NSAA) is a self-governing professional licensing body established in 1932, and mandated by the Province of Nova Scotia under The Architects Act to regulate the practice of architecture in the province.

The NSAA serves to protect the public interest and advance the profession of architecture. The NSAA works with its membership and other stakeholders to establish high-entry standards for the profession and maintain high standards of practice. Members are governed by strict principles of ethical and professional conduct, which are detailed in the NSAA By-Laws and Canons of Ethics.

About Our Opportunity
The Nova Scotia Association of Architects' membership is growing and with it, the addition of a Coordinator, Registration & Continuing Education Services to join our team.

For those seeking a role that aligns with their detail-oriented administrative skills and experience, this is an ideal opportunity to grow your career in a permanent, full-time capacity while exploring new challenges in the regulatory sector. The position offers the chance to work closely with a small team that values professionalism, fairness, consistency, and mutual respect. Each member's contribution is needed and valued in this team environment. This is a unique opportunity to make a meaningful contribution to the NSAA's committees, and membership.

How You Would Contribute
Membership Applications & Renewals and Intern Architects:

• Act as primary contact for initial and renewal membership applications
• Support all aspects of membership and corporate permit application processing
• Assist in annual membership and corporate renewals providing front-life support, reviewing applications, and following up with members
• Coordinate Board of Registration meetings and act as recording secretary
• Coordinate review of Intern Architects' Canadian Experience Record Books; and First Licensure process
• Work with the Executive Director and Registration & Program Office to administer the ExACs annually

Records Management and Archivist:

• Work with the Registration & Program Officer and Executive Director to develop, implement and maintain a records management policy for all member and corporate permit paper files
• Ensure member data is accurate and up-to-date across all systems, including database and paper files
• Work with the Registration & Program Officer to develop and maintain a database for tracking the progression of Student, Recognized Student and Intern Architect members toward First Licensure
• Establish and maintain an NSAA membership archive in consultation with the Executive Director

Continuing Education for Licensed Architect Members:

• Prepare and upload continuing education certificates and records to the member database
• Complete quarterly and annual standard reviews of member continuing education transcripts for compliance and content
• Assist the Education Committee with the annual continuing education audit and provide administrative support as needed

Administrative:

• Carry out routine administrative tasks, including composing correspondence, document management, data entry, answering member's questions by email and phone
• Assist the Executive Director with expense coding and cheque stub processing as needed

Qualifications & Experience

• The minimum educational qualification for this position is a post-secondary credential in business or office administration. High school completion with significant years of administrative experience will also be considered.
• Minimum of three years of recent and related occupational experience as an administrative coordinator and/or in general office administration
• Strong attention to detail, commitment to excellence, and professionalism
• Proficiency using Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and database management systems
• Occupational experience in the regulatory sector, and volunteer committees and boards would be considered an asset

Salary & Benefits

Salary: $50,000 - $55,000

Benefits:

• 3 weeks' Vacation and 6 Personal Days annually
• Health and Wellness Allowance
• RRSP Matching Program
• Education and Professional Development

Location: Downtown Halifax at 205 - 1310 Hollis Street

Application Details
Click "Apply" to be redirected to P4G's website to Apply Today!

Applications will be accepted until 11:59 pm on March 14, 2025.

Please be sure to include a cover letter that speaks to your experience, but we also want to get a glimpse of your personality. Don't be generic, be yourself.

What to Expect

• P4G closely reviews all applications and reads each cover letter.
• If you are selected as a top candidate, expect an invitation to chat with a Lead Placemaker from P4G. We want to get to know you and find out what inspires you.
• Selected candidates will proceed to an in-person interview with the Lead P4G Placemaker and 2-3 organization representatives.
• Finalists may participate in a second-round interview and/or skills activity (in person).
• P4G will check employment references and assist in presenting an offer to the successful candidate.

P4G's Statement of Intention
P4G welcomes applications from all interested individuals, with a particular emphasis on qualified candidates from historically excluded groups.

P4G actively encourages submissions from Black, racialized, Indigenous Peoples, People with Disabilities, members of the 2SLGBTQ+ community, women in non-traditional fields, and newcomers to Canada. Candidates who identify with any of these equity-deserving groups are strongly encouraged to apply. We invite you to share this information in your cover letter or resume, and we invite you to express your pronouns if you wish.

Moreover, the P4G search team is dedicated to creating a safe space for you to openly discuss your experiences, preferences, and any accommodations that may support you. Your information is handled with sensitivity and respect.