ADMINISTRATIVE STAFF SPECIALIST III (BAND LEVEL 8)
Division of Population Health and Applied Health Sciences
Faculty of Medicine
(Full-time, Contractual Position to March 9, 2027)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES
The successful applicant will perform professional work in providing administrative direction and operational management to the Division of Population Health and Applied Health Sciences. Duties include planning, coordinating and supervising administrative activities for the Division; developing budget requests; monitoring and maintaining records of budget accounts, monitoring grant and contract accounts, and overseeing purchasing; coordinating the hiring process for faculty; processing of promotion and tenure packages and renewal of faculty appointments; special activities/programs; preparing fiscal, statistical and project reports; assisting faculty members in budget development; overseeing human resources activities within the Division, including staff selection; supporting the Associate Dean in effecting change within the Division; developing, recommending and implementing new systems, policies and procedures; maintaining considerable contact with officials within the Faculty of Medicine and the university regarding administrative activities; supervising staff; advising on a variety of management issues and recommending appropriate courses of action; and performing other related duties as required.

QUALIFICATIONS
Experience (3-5 years) in responsible administrative work, preferably in an academic institution; graduation with a degree from a four-year college or university program with major course work in business, public administration or organizational management; or any equivalent combination of experience and training. Strong skills in human resources, supervisory management, change management, problem solving, and analytical thinking are required. Experience with Banner Student, Banner Finance, Banner HR, the administration of Collective Agreements (CUPE/MUNFA/LUMUN/TAUMUN), Microsoft Office software and familiarity with Memorial University's policies and procedures are assets.

SALARY $63,099 - $86,042 per annum (Management and Professional)
CLOSING DATE March 6, 2025
COMPETITION NO. MUN03134

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229; or fax your resume to (709) 864-6344. Call us at (709) 864-6404 for assistance.

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.