Zone: Western Zone
Location: Western Health

Administrative Officer IB
Western Zone - HHRIS
Permanent Full-time
90060POS
Hours
75 (8 hours; Days)

0800-1600 hours

Salary CGNB29 (CAD27.07 - CAD30.07 per hour)
Competition Number VAC0007242
Posted Date 2025-02-17
Closing Date 2025-02-24
Demands, duties, qualifications
Job Summary

Reporting to the Manager of HR Solutions and Analytics, this position plays a supportive role in enabling technology for HR service delivery and strategic decision making. The position operates in an environment where there is highly technical and innovative technology and one which continually seeks new opportunities for improved efficiencies.

This position will participate in new software implementation, expansion of system functionality, upgrades and other quality improvement projects contributing in the design, application testing, education and communication. They will write queries and reports for system users and prepare reports for managers, executive, government and external agencies. They will maintain, support and troubleshoot issues for HRIS, eRecruit, Position Control, Employee Portal, Footprints and other HR technologies. The Administrative Officer IB will update the complex web of dictionaries in HRIS ensuring integration with third party systems such as payroll, LMS, PIERS etc. They will ensure data integrity is achieved through auditing, introduction of system controls, creation of reference materials and delivery of training. This position will manage security and data access permissions in HRIS and assist with tracking, approvals and budget alignment of the position control system.

Job Demands

• By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
• Work provides the opportunity to stand and walk within the office environment.
• Constantly required to use fine/finger precision work while entering/maintaining data, as well as a constant requirement for eye/hand coordination to ensure precision in completing work and maintaining database files. Regularly requires bilateral repetitive fine motor skills (i.e. typing and mousing) while entering/maintaining data, as well as a constant requirement for eye/hand coordination to ensure precision in completing work and maintaining database files.

Job Qualifications:

Education

Required Qualifications: The ideal candidate will have a minimum of 3 years' experience in data entry AND data management demonstrating a strong working knowledge of payroll, accounting, and HR programs. The ideal candidate will have completed, at minimum, a post-secondary diploma in an appropriate field/discipline.

Competencies (Knowledge, Skills & Abilities)

• An excellent understanding of the HRIS system, Meditech Payroll system, workflow software, report and query writing, Cognos Business Intelligence System.
• Advanced use and knowledge of Microsoft Excel is essential.
• Knowledge of Human Resources services delivery in Eastern Health.
• Considerable independent decision making ability.
• Demonstrated time management skills.
• Demonstrated excellent interpersonal, communications and customer service skills.

Other

A satisfactory record of work performance is required.