New Brunswick Community College (NBCC) is committed to transforming lives and communities. The College is currently seeking a dynamic and competent individual for the position of Bookstore Coordinator (ASL 4). When you work at NBCC, you are a valued team member and a part of a community of leaders who are driven by learning excellence and social and economic development.
Position Type: Part-time Term
Duration: One year; Weekly Hours: 18.125
Location: Moncton
Salary Range: $25.13 to $30.37 per hour
As part of the Facilities and Ancillary Services team and reporting to the Manager of Ancillary Services, the Bookstore Coordinator is responsible for managing all operations of the campus bookstore, including inventory management, e-commerce, purchase orders, returns, vendor relationships, interdepartmental communication and financial accounting while providing excellent customer service to students and staff.
In this role, you will:
- Order and receive books, sundries and merchandise ensuring the purchase order and invoices match and resolving discrepancies with vendors as required
- Confirm all book requests from programs are on the college master book list and provide feedback to programs as required
- Sell and activate electronic textbooks
- Manage book orders based on historical data
- Generate daily reports including invoices, sales, inventory, daily activity within the campus, summary consultation, supplier, and customer
- Conduct month and year-end reconciliations
- Sign off on invoices related to their operation
- Work with an on-line inventory management system including an integrated e-commerce platform
- Prepare in-person and on-line customer orders and vendor returns for shipping, including updating bookstore software
- Liaise with other bookstores within NBCC to determine best practices
- Perform activities in preparation for the closing of the bookstore including counting cash register tills and preparing deposits, printing reports reflecting daily sales, investigating, and reconciling discrepancies, and placing cash draws into safe and securing doors
Education & Experience:
- Certificate or diploma in a related field with relevant years of work experience.
- Preference may be given to candidates with two years of recent and related work experience.
Technical Skills:
- High degree of proficiency with Microsoft Office Suite.
Professional Skills:
- Proficiency in following guidelines, procedures, and written and oral instructions.
- Ability to communicate effectively and courteously with varying levels of NBCC staff, students, and general public.
- Proven ability to exercise sound judgment, work with little to no supervision and show initiative.
- Ability to maintain a high degree of professionalism and confidentiality.
- Demonstrated problem-solving skills, analytical ability, and innovative thinking.
- Self-motivated, service and results oriented.
- Ability to work under pressure in a fast-paced environment.
- Demonstrated ability to work effectively independently and within a team.
- A desire for continuous learning and growth.
- Excellent oral and written communication skills in English.
Assets:
- Experience with bookstore, e-commerce, and/or inventory management experience.
- Experience with Bookware would be an asset.
- Experience working in a post-secondary environment.
Candidates must clearly demonstrate how they meet these qualifications on their resumes.
Other combinations of education and experience may be considered as equivalent. Subject to competition response, the minimum qualifications may be raised.
- A culture that is focused on nurturing a sense of belonging for all employees.
A salary range of $25.13 to $30.37 per hour.
- Become a member of the Part time Seasonal Employees of NB Pension plan.
- Opportunities for professional development and training.
- NBCC supports the wellbeing of its employees. We provide free access to an Employee and Family Assistance Program (EFAP).
- Paid sick and vacation leave.
- Volunteer leave.
- Tuition Reimbursement Programs (Employee: Tuition Reimbursement Program AND Family: Tuition Reduction Benefit - Spouse and Children).
This position is a unionized position where the terms and conditions of employment are in accordance with the NBUPPE - Administrative and Program Support Services, Education Consultation and Development and Information Technology Collective Agreement.
All applicants must be eligible to work in Canada at the time of application. This competition may be used to fill future vacancies at the same level.
The New Brunswick Community College (NBCC) is committed to being flexible in its operations and to the wellbeing of its employees. This includes considering reasonable requests for alternative work arrangements, when feasible, to meet the changing needs of the College and its students. In order to ensure our student needs are met, flexible work arrangements cannot extend beyond the New Brunswick border. NBCC employees must be living in a location that is a reasonable distance from one of our seven work locations around the Province.
We promote an equal opportunity work environment.
All interested candidates are invited to submit a detailed application, with a resume, online by February 26, 2025. All applications will be acknowledged upon receipt.
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