Are you interested in shaping the future of forestry in Nova Scotia? Are you a hard worker who shows initiative and enjoys learning? If you have a positive attitude, professionalism and an eye for detail, we have the job for you with the Forestry Sector Council (FORSEC).

FORSEC seeks a team player to facilitate efficient operations internally, serve our industry's employers, and strengthen their workforce. The successful applicant will be self-motivated, organized, detail-oriented, and competent in planning and prioritizing.

Reporting to the Executive Director, the Office & Program Administrator will lead all administrative support, ensuring the efficient operation of the office. The work done by the Office & Program Administrator will engage members and stakeholders, supporting team efforts, ultimately serving industry employers.

KEY RESPONSIBILITIES:

• Maintain and refine existing administrative systems, ensuring smooth day-to-day operations while proactively identifying, implementing and updating SOPs and other areas for improvement to enhance office efficiency.
• Assist in designing, documenting, and implementing scalable administrative workflows to support the organization's evolving needs.
• Organize and maintain key organizational records, digital files, and databases, ensuring accuracy and accessibility, including maintenance and reporting using a custom AMS/CRM.
• Support and contribute to the planning and execution of events, conferences, and meetings of various sizes, ensuring effective communication and coordination across email, phone, and social media.
• Assist with the creation, organization, and distribution of materials (e.g., reports, presentations, newsletters, training guides) designed to engage and inform various stakeholders.
• Support the planning and execution of various projects, keeping track of progress and deadlines.
• Deliver outstanding service to members and stakeholders by addressing needs promptly as the first point of contact with the organization.
• Ensure office facilities, equipment and inventories are well-maintained.
• Contribute to the team by taking on additional relevant duties as needed.

QUALIFICATIONS AND EXPERIENCE:

The ideal candidate will have a combination of relevant education and work experience. They must have a minimum college diploma (in administration, business, marketing, communications, or commerce) and 3+ years of comparable work experience.

ESSENTIAL ATTRIBUTES:

• Outstanding attention to detail with a strong sense of initiative and follow-through.
• A team player with strong interpersonal and communication skills.
• Strong verbal and written communication skills, with the ability to convey complex ideas clearly and effectively to diverse audiences.
• Demonstrates proven experience building relationships across various stakeholder groups
• Demonstrates proven organizational, planning, prioritizing, and time management skills.
• A self-starter who exercises good judgment.
• Proficiency with computer software applications, specifically Microsoft Office 365 Suite and the ability to learn custom client relationship management tool (CRM).
• Familiarity managing a point-of-sale system in support of membership enrollment considered an asset.
• Familiarity with workforce development and the labour market is considered an asset.
• Familiarity with community engagement and marketing strategies is considered an asset.

WORKING CONSIDERATIONS:

This is a full-time (37.5 hour workweek), on-site role located in Truro Heights, NS.

QUESTIONS? Contact Ally England, HR Consultant, JMC, at [email protected]

We thank all interested candidates; however, only those selected for an interview will be contacted.